Property managers give quotes when an owner is deciding whether to hire them, or when a project goes beyond normal management, such as a renovation, turnover, or lease-up of several units. Owners usually compare monthly percentage, leasing fee, and what is included, so the quote has to show the whole fee structure, not just the headline percentage.
When to use estimates: Use estimates to provide project quotes and get client approval before starting work. Once approved, convert your estimate to an invoice with one click to collect payment.
Create an invoice for payment collection
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Invoice_1001_Client_2026-10-14.pdf
State the percentage, what rent it applies to, and any minimum so the owner can calculate real cost for a low-rent or vacant month.
These are the largest one-time costs and the most common surprise if not listed up front.
Rent collection, statements, vendor coordination, and routine inspections should be named so extras are clear.
List evictions, court appearances, major project oversight, tax or insurance claim handling, and after-hours calls with their prices.
Set a dollar amount, such as $300 or $500, above which you need owner approval before spending money.
Owners compare exit terms. State the length, notice period, and any termination or lease-in-place fee.
Say whether you require an operating reserve and where security deposits and owner funds are held.
| Service | Priced | Typical range |
|---|---|---|
| Monthly management fee (residential) | % of collected rent | 8%-12% |
| Tenant placement / leasing fee | % of one month's rent | 50%-100% |
| Lease renewal fee | flat fee | $150-400 |
| Move-in or move-out inspection with photos | per inspection | $100-250 |
| Maintenance coordination markup | % of vendor invoice | 5%-10% |
| Eviction filing and court appearance | flat fee plus court costs | $250-600 |
| Renovation or project oversight | per hour | $50-100 |
| Owner onboarding / account setup | flat fee | $100-500 |
Typical US ranges. Rates vary by region, experience, and job size.
Show what an owner would pay on a $2,000 rental in a normal month and in the month a tenant is placed. Real numbers beat a list of percentages.
Single-family homes spread across a city take more drive time than units in one building. Charge a higher percentage or a minimum fee for scattered or older properties.
Owners notice when a low percentage is padded with many fees. A clear, slightly higher fee with fewer add-ons wins more trust and fewer disputes.
For turnovers or renovation oversight, quote a flat fee or a percentage of project cost with a cap so the owner knows the maximum.
Yes. A fee proposal is normal and expected. Many managers run the numbers after looking at the property, its rent estimate, and its condition, and the proposal is usually free.
Thirty days is common for a management proposal. Rent estimates and market conditions change, and you may need to revise the fee if the property or its condition changes.
Set an approval limit in the agreement and contact the owner before exceeding it, except in emergencies involving safety or property damage. Get approval in writing, even by email.
For a standard management proposal, most do not. For a detailed renovation scope, rent analysis, or portfolio assessment, a flat fee that is credited if the owner signs is reasonable.
Use the Property Manager invoice template to bill the client, or convert this estimate once it's approved.
Property Manager invoice template