Water well service businesses send a quote before drilling, replacing a pump, or doing a rehab on an existing well. Homeowners often get two or three quotes and compare the per-foot rate, what casing is included, and what happens if the well is deeper than expected. A clear quote helps you win the job and avoid arguments later.
When to use estimates: Use estimates to provide project quotes and get client approval before starting work. Once approved, convert your estimate to an invoice with one click to collect payment.
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Invoice_1001_Client_2026-10-14.pdf
Final depth is unknown, so the customer needs to see how the total changes if the well is deeper or shallower.
Casing beyond the included amount is a common source of extra charges and disputes.
Brand, HP, and tank size should be listed so the customer can compare quotes accurately.
State clearly whether you charge for a hole that does not produce enough water and what the options are.
Say who pulls the permit, who pays fees, and whether a lab test or disinfection is included.
A rig leaves ruts and spoils. State who handles cleanup, grading, and trenching to the house.
List whether you handle the wiring to the pump and the line to the house, or if a licensed electrician or plumber is needed.
| Service | Priced | Typical range |
|---|---|---|
| Well drilling (drilling and labor) | per foot | $25-65 |
| Steel or PVC well casing, installed | per foot | $10-35 |
| Submersible pump replacement (pump, labor, fittings) | flat fee | $1,200-3,500 |
| Pressure tank replacement | flat fee | $800-2,200 |
| Service call and troubleshooting | per hour | $100-185 |
| Pump hoist truck / pulling a pump | flat fee | $350-900 |
| Well disinfection (shock chlorination) | flat fee | $150-400 |
| Hydrofracturing to increase yield | flat fee | $1,500-6,000 |
Typical US ranges. Rates vary by region, experience, and job size.
Use nearby well logs to estimate depth, then show a low and high total. Customers accept a range better than a surprise at the end.
Rig move-in, setup, and travel to remote sites should be in the quote as a line item or built into the per-foot rate.
Present a standard and an upgraded pump or tank option. Customers often pick the middle choice when they can see the differences.
Steel, pumps, and fuel costs change. Make quotes good for 30 days so you are not stuck with old pricing.
Quotes for new drilling are usually free. For troubleshooting an existing well, charge a service call fee, which you can credit to the repair if the customer hires you.
Only as accurate as local knowledge allows. Use nearby well logs and explain that actual depth and rock conditions can change the final cost.
Stop and get written approval before drilling past the estimated depth range or adding equipment. Add the approved change as a separate line on the invoice.
Yes. Many states require a written contract for well work, and a signed quote with a deposit protects both sides. Check your state licensing rules for required contract terms.
Use the Water Well Service invoice template to bill the client, or convert this estimate once it's approved.
Water Well Service invoice template