Air duct cleaning businesses, usually owner-operators or small crews with a truck-mounted or portable vacuum system, send invoices to homeowners, landlords, property managers, and light commercial clients. Typical billed work includes whole-house duct cleaning, dryer vent cleaning, and add-ons like sanitizing, coil cleaning, and blower motor cleaning.
Create an invoice for payment collection
Upload logo
PDF will be generated with filename:
Invoice_1001_Client_2026-10-14.pdf
Most residential work is priced as a flat fee for the whole system, often based on the number of supply and return vents or the number of HVAC systems, with a base package that includes a set number of vents and a per-vent charge beyond that. Add-ons such as dryer vent cleaning, furnace or blower cleaning, evaporator coil cleaning, and antimicrobial treatment are priced as separate line items. Commercial and large jobs may be priced per square foot or per hour with a minimum. Many companies set a minimum service charge to cover travel and setup. Difficult access, such as flex duct in tight attics, crawlspaces, or heavy contamination like mold or rodent debris, usually adds a surcharge or is quoted separately after inspection.
| Service | Priced | Typical range |
|---|---|---|
| Whole-house duct cleaning, single HVAC system (up to ~10 vents) | flat fee | $300-550 |
| Additional supply or return vent beyond package | per vent | $25-50 |
| Second HVAC system or separate zone | per system | $250-450 |
| Dryer vent cleaning | flat fee | $100-200 |
| Evaporator coil cleaning | per coil | $100-250 |
| Antimicrobial or sanitizing treatment | per system | $75-200 |
| Commercial duct cleaning | per sq ft | $0.20-0.60 |
| Minimum service charge | per visit | $99-175 |
Typical US ranges. Rates vary by region, experience, and job size.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Whole-house air duct cleaning, 1 HVAC system, up to 10 vents (includes supply and return, main trunk lines, and register cleaning) | 1 flat fee | $425.00 | $425.00 |
| Additional vents beyond package (4 supply, 2 return) | 6 per vent | $30.00 | $180.00 |
| Blower compartment and furnace cabinet cleaning | 1 each | $95.00 | $95.00 |
| Dryer vent cleaning, exterior termination cleared | 1 flat fee | $125.00 | $125.00 |
| Antimicrobial treatment applied to ductwork | 1 per system | $110.00 | $110.00 |
| Total | $935.00 | ||
Notes: Payment due upon completion of service. We accept check, card, and bank transfer. Before and after photos are available on request. Return vent filters were not replaced; recommend a new filter now and every 1 to 3 months. Work guaranteed for 30 days; contact us if any vent was missed.
Pricing is usually per system and per vent, so a count lets the customer see exactly what they paid for and prevents disputes over missed registers.
Notes like attic, basement, or crawlspace air handler document where you worked and justify access surcharges.
Stating negative-pressure vacuum collection with agitation tools shows the work followed an accepted method such as NADCA standards, if you follow them.
Dryer vent, coil cleaning, sanitizer, and blower cleaning are optional services; itemizing them avoids confusion and makes partial refunds or disputes easier to resolve.
Recording mold, pest droppings, damaged flex duct, or disconnected runs protects you from blame for pre-existing problems.
Customers with allergies or pets often ask, and some products must be EPA-registered and applied per label; listing them provides a record.
Some states or cities require contractor or HVAC-related licensing for this work, and property managers often need proof of insurance on file.
Residential duct cleaning is usually paid on completion, often by card, check, or digital payment the same day, with the invoice handed over or emailed before you leave. Deposits are uncommon for standard homes but reasonable for large or commercial jobs, typically 25 to 50 percent. Property managers and commercial clients often pay net 15 or net 30 and may require a PO number. A late fee of 1 to 1.5 percent per month is common on net terms, if stated in advance and allowed locally. Cancellations on the day of service or no-access visits may carry a trip charge.
Define how many vents and which components are in the base price. Anything beyond that gets a line item, so the customer is not surprised and you are paid for extra time.
Photos of inside the trunk lines, coil, and blower are the best proof of work. Attach them to the invoice to head off claims that the job was not done.
Note that cleaning does not fix leaks, poor airflow from bad design, or mold caused by moisture. Put it in writing so results are not blamed on your work.
Most homes need cleaning every 3 to 5 years, and dryer vents yearly. Add a recommended next-service date on the invoice to drive repeat business.
Very low advertised prices damage trust in this field. Quote clearly and invoice the quoted amount unless conditions change, and document why with photos.
Most solo operators use a flat fee for a base package, such as one system and up to 10 vents, then charge per vent beyond that. This is easy for customers to compare and still covers larger homes.
It depends on the state. Some states tax cleaning or maintenance services while many tax only goods. Check with your state revenue department, and show tax as its own line if it applies.
Yes, if you tell the customer before the work. Stop, document with photos, and quote a separate charge. Mold remediation may need special licensing in your state, so check local rules before taking it on.
Yes. It is a different service with different equipment and often a different customer motivation, such as fire safety. A separate line makes it easy to track and to upsell on later visits.
For residential jobs, hand over or send the invoice at the end of the visit while you are still on site, and collect payment then. For commercial accounts, send it the same day with any PO number to avoid delays.
Send a Air Duct Cleaning estimate for approval, then turn it into an invoice when the work is done.
Air Duct Cleaning estimate template