Landscapers bill homeowners, property managers, HOAs, and small commercial clients for recurring maintenance and one-time projects. Typical invoices cover lawn mowing and edging, mulch and rock installs, planting, sod or seed, cleanups, irrigation repairs, and light hardscape work, plus materials, disposal, and equipment charges.
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Most landscapers mix pricing methods. Recurring maintenance is usually a flat price per visit or a monthly rate based on lot size and service frequency, with extras like edging, blowing, or hedge trimming included or listed separately. One-time jobs such as cleanups, mulching, and planting are priced either hourly per crew member or by unit, such as per cubic yard of mulch installed, per square foot of sod, or per plant. Materials are typically billed at cost plus a markup of 15 to 30 percent to cover sourcing, delivery, and waste. Larger design-build projects are quoted as a flat fee with a deposit and progress payments. Dump fees, equipment rental, and fuel surcharges are often itemized rather than buried in the labor rate.
| Service | Priced | Typical range |
|---|---|---|
| Lawn mowing and maintenance (average residential lot) | per visit | $40-90 |
| Crew labor (landscaper plus helper, with basic equipment) | per hour | $50-110 |
| Mulch installation (material and labor) | per cubic yard | $70-150 |
| Sod installation (material and labor) | per sq ft | $1.00-2.50 |
| Spring or fall cleanup | flat fee | $200-600 |
| Shrub and hedge trimming | per hour | $45-90 |
| Tree, shrub, or perennial planting (labor only) | per plant | $15-75 |
| Irrigation repair or sprinkler head replacement | per visit | $75-200 |
Typical US ranges. Rates vary by region, experience, and job size.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Spring cleanup: leaf removal, bed cleanout, debris hauling | 1 flat fee | $375.00 | $375.00 |
| Hardwood mulch, delivered and installed in front and side beds | 6 cubic yards | $95.00 | $570.00 |
| Bed edging, re-cut existing borders | 180 linear ft | $1.50 | $270.00 |
| Shrub trimming: 8 boxwoods, 3 hydrangeas | 2 hours | $65.00 | $130.00 |
| Dump fee for yard waste | 1 load | $45.00 | $45.00 |
| Total | $1,390.00 | ||
Notes: Payment due within 14 days of invoice date. Accepted: check, ACH, or card (3% fee on card payments). Balances over 30 days past due are subject to a 1.5% monthly late fee. Next scheduled mow: Tuesday, weekly.
Clients with multiple properties, and property managers handling many sites, need to match each charge to a location and visit.
Cubic yards of mulch, number of plants, tons of gravel, and square feet of sod show where the money went and head off questions about the total.
Separating the two makes it easier to apply sales tax where required, since many states tax materials or certain landscaping services differently. Check your state's rules.
Dump fees, trucking, and rentals like a sod cutter or skid steer are real costs. Itemizing them keeps them from looking like padding.
Some states and cities require a contractor or pesticide applicator license for certain work. Showing license numbers builds trust with commercial and HOA clients.
For monthly maintenance accounts, stating the visits covered avoids disputes about skipped weeks due to weather or holidays.
Commercial clients, schools, and HOAs often will not pay without one.
Maintenance clients are commonly billed monthly in advance or at the end of each month, often with a card or ACH on file. One-time jobs under a few hundred dollars are usually due on completion, while larger projects typically require a deposit of 25 to 50 percent to cover materials, with progress payments tied to milestones and the balance due at finish. Net 14 or net 30 is common for commercial accounts. Late fees of 1.5 percent per month are typical if stated in writing in advance. Many landscapers also pause service after a missed payment or two, and say so in their service agreement.
Plants, pavers, and stone are paid for before the job ends. A deposit that covers materials keeps you from carrying the cost of a job on your own credit card, and protects you if a client cancels.
A flat monthly rate, charged on a card or ACH on file, smooths out your cash flow through slow winter weeks and rainouts. Put the number of visits and the season in your service agreement.
Clients often ask for one more thing while you are on site, like pulling a stump or hauling old pavers. Write it on the invoice as a separate line, and confirm it by text or email before doing it.
Photos of the site before work starts and after you finish help resolve complaints about plant losses, damaged lawns, or work you did not do. Attach them or keep them tied to the invoice record.
If you guarantee plants for a period, put the terms on the invoice. Many landscapers exclude losses from lack of watering, and stating that up front avoids free replacements.
Use flat per-visit pricing for routine mowing and maintenance, and hourly or per-unit pricing for cleanups and small installs. Larger projects are usually a flat price with milestones, so clients know the total. Hourly works best when the scope is unclear, as long as you track time.
A markup of 15 to 30 percent over your cost is common. It covers sourcing, delivery, handling, and replacing the occasional dead plant. Some landscapers instead build the margin into per-unit installed prices, such as dollars per cubic yard of mulch installed.
It depends on your state. Some tax materials only, some tax certain services like lawn maintenance, and some tax both. Check with your state revenue department or an accountant, and show tax as its own line on invoices.
State in your service agreement that rain delays push visits to the next available day rather than cancelling them. With monthly flat billing, include a line that the rate covers a typical season's number of visits, not a fixed number each month.
Yes. Dump fees, fuel, and your time to haul are real costs. List them as a separate line, either a flat charge per load or a charge based on the dump receipt.
Send a Landscaper estimate for approval, then turn it into an invoice when the work is done.
Landscaper estimate template