Bodyguards give quotes before a detail begins, usually after a call to learn about the principal, the schedule, locations, and threat level. Clients often compare several providers on hourly rate, agent experience, armed versus unarmed coverage, and what is included. A clear written quote also protects you if the scope grows mid-assignment.
When to use estimates: Use estimates to provide project quotes and get client approval before starting work. Once approved, convert your estimate to an invoice with one click to collect payment.
Create an invoice for payment collection
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Invoice_1001_Client_2026-10-14.pdf
Defines what you are being paid for and gives a baseline for overtime and extra days.
A one-agent detail and a three-agent team with a driver are very different prices.
Armed work changes the rate and insurance requirements, and carrying may be restricted in some locations, such as other states.
Prevents disputes over unpaid prep time.
Details that run late are common, and the client should know the rate beforehand.
States who pays for airfare, lodging, meals, vehicles, and whether expenses are billed at cost or with a markup.
Protects your calendar and lets you re-price if the schedule or threat level changes.
| Service | Priced | Typical range |
|---|---|---|
| Unarmed bodyguard (event or personal escort) | per hour | $40-85 |
| Armed executive protection agent | per hour | $75-150 |
| Protective driver / security driver | per hour | $50-110 |
| Full-day protection detail (10 hours) | per day | $600-1,500 |
| Advance work and route/venue survey | per hour | $60-125 |
| Threat or risk assessment report | flat fee | $500-3,000 |
| Overnight or residential security post | per hour | $35-80 |
| Travel detail day rate (plus expenses) | per day | $800-1,800 |
Typical US ranges. Rates vary by region, experience, and job size.
A low-profile office visit and a high-profile public appearance need different staffing. Ask about threat level, crowd size, and number of venues before giving a number.
Quote a minimum, such as 4 hours, and apply it to every assignment so short bookings still cover your time.
If the client's schedule is unsettled, quote a base number of hours and an overtime rate, and say the final invoice will reflect actual hours.
A basic option with one unarmed agent and a premium option with an armed agent and driver lets clients choose based on budget and risk.
Short calls are usually free. A full risk assessment or detailed protection plan is real work, so many agents charge a flat fee and credit it toward the contract if the client hires them.
Seven to 14 days is typical. Availability of agents and travel prices change, so a short validity window is reasonable.
Include a clause that changes in hours, locations, or staffing will be billed at the quoted rates, and confirm changes in writing or by email before you do the extra work.
Yes, for most protection work. The quote gives the price, and a signed agreement covers liability, use of force and conduct expectations, confidentiality, and payment terms. Have a lawyer review your template.
Use the Bodyguard invoice template to bill the client, or convert this estimate once it's approved.
Bodyguard invoice template