Entertainers send a quote when someone inquires about a date, usually weeks or months before the event. Clients often compare several acts on price, length of performance, and what is included, so a clear quote that lists every item makes yours easy to compare.
When to use estimates: Use estimates to provide project quotes and get client approval before starting work. Once approved, convert your estimate to an invoice with one click to collect payment.
Create an invoice for payment collection
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Invoice_1001_Client_2026-10-14.pdf
Load-in time and performance time affect the hours you are committing and what you charge.
A 3-hour continuous DJ set is a different job than two 45-minute band sets, and clients may assume otherwise.
It prevents surprises about whether microphones, lighting, a sound tech, or backup gear are part of the price.
Clients often ask you to play longer, and a stated rate avoids haggling when the event is running late.
Costs for out-of-town or hard-access venues can be significant, and the client should know who pays for them.
If the venue cannot meet your needs, you want it on record that the client is responsible.
Dates book up, so the quote should say how long it is held and what the client needs to do to secure it.
| Service | Priced | Typical range |
|---|---|---|
| DJ and MC for a private event or wedding | per hour (2-5 hour minimum) | $100-250 |
| Live band performance | per event (2-4 hour sets) | $1,500-5,000 |
| Solo or duo musician (ceremony, cocktail hour, restaurant) | per hour | $150-400 |
| Emcee or host | per hour | $75-200 |
| Magician, comedian, or variety performer | per show | $300-1,000 |
| Photo booth rental with attendant | per hour | $150-300 |
| Sound and lighting package (uplighting, speakers, microphones) | flat fee | $200-800 |
| Overtime beyond booked time | per hour | $100-300 |
Typical US ranges. Rates vary by region, experience, and job size.
A base package, a mid-level one with lighting or an extra hour, and a premium one with extras make it easy for clients to choose without negotiating. Most pick the middle option.
Your cost includes turning down other bookings, so Saturdays, holidays, and peak season should cost more than weeknights. State the reason on the quote if the client asks.
Add planning calls, song or set list prep, rehearsals, loading, driving, and setup to your fee. A 4-hour performance often takes 8 to 10 hours of your day.
Say that the quote is held for 7 to 14 days, and that the date is only reserved once the contract is signed and the deposit is paid.
Yes, for standard events, since quoting is part of selling. For complex jobs like custom shows, large productions, or multi-day festivals, some entertainers charge a design fee that is credited toward the booking.
No. A quote states the price and what is included, but a signed contract and deposit are what secure the date. Many entertainers send the contract together with the quote so the client can accept both at once.
Say in the quote that changes in time, location, or scope can change the price. When the details change, send a revised quote in writing before the event.
Compare what is included instead of cutting your price right away. Look at performance length, equipment, backup gear, insurance, and experience. If you do offer a discount, reduce the scope to match, such as fewer hours or no lighting.
Use the Entertainment invoice template to bill the client, or convert this estimate once it's approved.
Entertainment invoice template