Home inspectors usually quote by phone, text, or online booking form when an agent or buyer is comparing several inspectors during a short due diligence window. Clients compare the total price, which tests are included, how fast the report arrives, and how soon you can be on site. A clear written quote keeps you from being compared on the base fee alone.
When to use estimates: Use estimates to provide project quotes and get client approval before starting work. Once approved, convert your estimate to an invoice with one click to collect payment.
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These set the fee tier and surcharges, and if the real house differs from the listing, you have a basis to adjust.
State the standard you follow, such as your state's rules or a national association standard, so the client knows what a general inspection covers.
Radon, sewer scope, WDI, mold, and pool inspections are optional, and listing them separately lets the client choose.
Note that inspections are visual and non-invasive, and that areas like roofs, crawl spaces, or attics may be skipped if unsafe or inaccessible.
Utilities must be on, and appliances, panels, and attics must be reachable. Say there may be an extra fee if you have to return.
Clients want to know when they will receive the report, since it affects their negotiation window.
Pricing is tied to the property details and your calendar, so say how long the quote holds.
| Service | Priced | Typical range |
|---|---|---|
| Standard home inspection (under 1,500 sq ft) | flat fee | $300-400 |
| Standard home inspection (1,500-3,000 sq ft) | flat fee | $375-550 |
| Standard home inspection (3,000+ sq ft) | flat fee | $550-800 |
| Radon test | flat fee | $125-200 |
| Sewer line camera scope | flat fee | $150-300 |
| Wood-destroying insect (WDI/termite) inspection | flat fee | $75-150 |
| Mold air sampling | per sample | $100-250 |
| Re-inspection of completed repairs | flat fee | $100-250 |
Typical US ranges. Rates vary by region, experience, and job size.
Keep a fee table by square footage, age, and add-ons. Quoting from it keeps your prices consistent and makes surcharges easy to explain.
Discount the add-on package, such as radon plus sewer scope plus WDI, instead of the core inspection. It raises the average ticket while giving the buyer a clear saving.
Ask about outbuildings, finished basements, in-law units, well and septic, and pools. Missing details are the usual cause of day-of price changes.
A property an hour away or a large multi-unit building takes much more of your day. A travel fee or higher tier is reasonable if stated upfront.
You can give a price, but follow it with a written quote or confirmation listing the services and the fee. Send the inspection agreement before the appointment so the scope is clear.
Usually no for a straightforward quote. For large or complex properties that require a site visit or detailed scoping, some inspectors charge a fee that is credited to the job if hired.
State in your quote that the fee is based on the information provided and may be adjusted if the actual size, age, or features differ. Tell the client before starting.
Many inspectors hold a quote for 30 days or until the inspection is scheduled. Schedule-based pricing, such as rush or weekend fees, should be confirmed when the appointment is booked.
Use the Home Inspector invoice template to bill the client, or convert this estimate once it's approved.
Home Inspector invoice template