Stagers send an estimate after walking the property, or after reviewing photos and a floor plan for vacant homes. The estimate is usually part of a listing pitch, so agents and sellers often compare two or three stagers on room count, rental term, and total cost. A clear written quote also sets up the contract and deposit.
When to use estimates: Use estimates to provide project quotes and get client approval before starting work. Once approved, convert your estimate to an invoice with one click to collect payment.
Create an invoice for payment collection
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Invoice_1001_Client_2026-10-14.pdf
Clients often assume the whole house is included. Listing each room prevents disputes about the kitchen, patio, or bonus room.
The length of the initial term and monthly extension cost are the biggest sources of surprise bills.
State whether art, rugs, lamps, bedding, towels, and greenery are included, and what labor and delivery are covered.
Walk-ups, narrow stairs, or HOA move-in rules add labor time and may require a certificate of insurance or reserved elevator time.
Occupied staging often involves moving the seller's items. Say whether that is included and where items will be stored.
Define the client's responsibility for damaged rental items and whether the buyer or seller can purchase pieces.
Inventory availability changes. A quote that expires in 7 to 14 days protects your calendar and pricing.
| Service | Priced | Typical range |
|---|---|---|
| Initial staging consultation with written report | flat fee | $150-500 |
| Occupied home staging (rearranging, decluttering, accessorizing) | per hour | $75-150 |
| Vacant home staging, design and installation (key rooms) | flat fee | $1,000-3,500 |
| Furniture and accessory rental | per month | $500-2,500 |
| Extension beyond initial term | per month | $500-2,000 |
| Delivery, setup, and removal fee | flat fee | $250-1,000 |
| Photo-day touch-up visit | per visit | $100-300 |
| Custom shopping or purchased accessories | cost plus markup | 10-25% markup |
Typical US ranges. Rates vary by region, experience, and job size.
Most clients compare quotes by room count and square footage. Show a per-room price for key rooms such as living, dining, and primary bedroom, and add secondary rooms as options.
A one-time design and installation fee covers your labor, truck, and styling time, and the monthly rental covers inventory use. Splitting them makes your quote easier to compare and defend.
A basic package (living room, primary bedroom, entry), a standard package (adding dining and kitchen), and a full package give the client a choice without discounting your rates.
Small condos and single-room jobs cost nearly as much to deliver as larger ones. A floor price, such as $1,000 for vacant staging, keeps small jobs worthwhile.
A free quote based on photos or a quick walk-through is common when pitching an agent. For a detailed in-person consultation with a written plan, many stagers charge a fee and credit it toward the staging.
Seven to 14 days is common. Inventory and truck availability change quickly, especially in spring and early summer, so state an expiration date on the quote.
Only if your quote or contract allows it. Define what is included and state that added rooms, extra pieces, or changes after install are billed as change orders at your listed rates.
Yes. A signed quote or staging agreement with the deposit, term, extension rate, damage policy, and removal terms is the document you will rely on if the seller disputes a charge.
Use the Home Staging invoice template to bill the client, or convert this estimate once it's approved.
Home Staging invoice template