Instructors send quotes mostly for work outside regular tuition: school and corporate programs, self-defense workshops, birthday parties, seminars, and private group training. Clients compare the price per participant, the length of the session, and whether equipment and insurance are included.
When to use estimates: Use estimates to provide project quotes and get client approval before starting work. Once approved, convert your estimate to an invoice with one click to collect payment.
Create an invoice for payment collection
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Invoice_1001_Client_2026-10-14.pdf
A one-hour workshop and a six-week program are very different jobs. Dates and times prevent misunderstandings about how much instruction is included.
Group size affects the number of instructors needed and the safety of the class. Age range affects curriculum and pricing.
If you teach at the client's site, confirm floor type, size, and whether you need to bring mats. Rental fees for a venue should be stated if you are passing them on.
Pads, mats, and loaner gear may be included or billed separately. Spell out what you bring and what participants must provide.
Schools and companies often require proof of liability insurance. State whether you will supply a certificate and whether participants must sign your waiver.
Off-site work takes time beyond the class itself. Include a travel fee or mileage charge so it does not come out of your rate.
Events get rescheduled. A deposit and a clear policy protect your calendar when a client cancels late.
| Service | Priced | Typical range |
|---|---|---|
| Group class tuition (2 classes/week) | per month | $90-175 |
| Unlimited group class tuition | per month | $130-250 |
| Private lesson | per hour | $50-120 |
| Belt test or promotion fee | per test | $30-100 |
| Self-defense seminar or workshop | per participant | $20-75 |
| Off-site class (school, community center, corporate) | per class | $75-200 |
| Registration or enrollment fee | flat fee | $25-100 |
| Tournament coaching or entry handling | per event | $50-150 |
Typical US ranges. Rates vary by region, experience, and job size.
Work out the flat fee that covers your time, travel, and prep, then divide by expected headcount. Clients like to see the per-person number, and you stay covered if attendance is low by setting a minimum fee.
Larger groups or children's classes may need a second instructor. List the assistant as its own line so the client can see why the price rises with the headcount.
A four-week self-defense course often books easier than a single class. Offering a discount for the series gives you repeat income and gives clients a reason to commit.
Holding a date on your calendar has a cost. State that the quote is good for 14 or 30 days and that the date is confirmed only after the deposit.
A flat fee per session is more common and easier for clients to approve. Base it on your hourly rate plus prep and travel time, and note the class length it covers.
A short written quote is a good idea. It should list the date, length, number of kids, what you provide, the price, and the deposit. This prevents disputes over headcount changes and extra time.
State a maximum headcount and a per-person charge above it. If the group grows, you can add an assistant or adjust the price without renegotiating the whole job.
Use the Martial Arts Instructor invoice template to bill the client, or convert this estimate once it's approved.
Martial Arts Instructor invoice template