Nutritionists send estimates or program proposals when a client wants a multi-week plan, a corporate wellness series, or a group workshop. Clients typically compare the number of sessions, the length of support, and what is included, such as meal plans, messaging, and lab review, rather than just the hourly rate.
When to use estimates: Use estimates to provide project quotes and get client approval before starting work. Once approved, convert your estimate to an invoice with one click to collect payment.
Create an invoice for payment collection
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Invoice_1001_Client_2026-10-14.pdf
Clients should know whether they are getting six 45-minute video sessions or four in-person ones, since this drives the price.
A clear start and end date prevents sessions from being carried indefinitely.
Spelling out what is included avoids requests for extra plans after the program starts.
State whether email or app messaging is included, how often you respond, and what counts as extra.
Make it clear you do not diagnose or treat medical conditions unless licensed to, and that clients should keep their doctor informed. This varies by state and credential.
If the plan involves third-party lab tests, food sensitivity panels, or supplements, clarify that these are billed separately by the provider.
Clients prepaying for a program want to know what happens if they pause or stop early.
| Service | Priced | Typical range |
|---|---|---|
| Initial consultation and nutrition assessment (60-90 min) | per session | $100-250 |
| Follow-up session (30-45 min) | per session | $60-150 |
| Custom meal plan | flat fee | $75-300 |
| Multi-session program (e.g., 12 weeks, 6 sessions) | package | $450-1,200 |
| Food journal or lab review between sessions | per review | $40-100 |
| Group workshop or class | per attendee | $20-60 |
| Corporate wellness talk | flat fee | $250-1,000 |
| Grocery store tour or pantry cleanout | per hour | $75-150 |
Typical US ranges. Rates vary by region, experience, and job size.
A 12-week program with defined check-ins and a meal plan feels more concrete than a list of hourly sessions and lets you price above the sum of the parts.
For example, a basic package with sessions only, a standard with a meal plan, and a premium with messaging support. Clients tend to choose the middle and see exactly what extra costs.
Plan building, chart review, and research can take as long as the session itself. Factor that into your rate so a $100 session is not really a $60 hour.
For workshops, base the quote on the length, group size, customization needed, and any handouts, and add travel if on-site.
A short 15-minute discovery call is common and helps you understand goals before proposing a package. A full free assessment usually is not necessary and cuts into paid time.
Two to four weeks is typical for program quotes. Schedule availability and pricing can change, so put an expiration date on the document.
Yes, if your quote says so. Note that the estimate is based on the information given at intake, and that added conditions or extra sessions will be quoted separately before you proceed.
Use the Nutritionist invoice template to bill the client, or convert this estimate once it's approved.
Nutritionist invoice template