Property managers send proposals or fee quotes when an owner is deciding whether to hire them, and again before larger projects like renovations, turnovers, or lease-up work. Owners usually compare your percentage against other managers and want to know what is included and what costs extra.
When to use estimates: Use estimates to provide project quotes and get client approval before starting work. Once approved, convert your estimate to an invoice with one click to collect payment.
Create an invoice for payment collection
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Invoice_1001_Client_2026-10-14.pdf
Say whether the percentage applies to rent collected or rent billed, and whether a minimum monthly fee applies during vacancies.
List rent collection, accounting, owner statements, tenant communication, and routine maintenance coordination so the owner knows what is covered.
Owners compare total cost, not just the percentage, so extras must be visible up front.
State the dollar amount you can spend without owner approval, such as $300 or $500, to avoid arguments about unauthorized repairs.
Disclose any markup, in-house maintenance rates, or vendor relationships before work starts.
Spell out the length of the agreement, any early termination fee, and notice required to end it.
Owners should know how much they must keep on account for repairs before you take on the property.
| Service | Priced | Typical range |
|---|---|---|
| Monthly management fee (residential) | % of collected rent | 8-12% |
| Monthly management fee (flat, per unit) | per unit per month | $75-200 |
| Tenant placement / leasing fee | % of one month's rent | 50-100% |
| Lease renewal fee | flat fee | $150-400 |
| Move-in or move-out inspection with photo report | per inspection | $100-250 |
| Maintenance project oversight | % of project cost | 5-15% |
| Eviction coordination (not including legal or court fees) | flat fee | $150-500 |
| Consulting or administrative work outside the agreement | per hour | $50-125 |
Typical US ranges. Rates vary by region, experience, and job size.
A 7% fee with large leasing, renewal, and inspection fees can cost more than a flat 10%. Show a sample annual total for the owner's property so they can compare apples to apples.
Older homes, scattered rentals, and units with frequent turnover take more time. Raise your percentage or add a minimum fee for properties that demand extra work.
A lower rate for five or more doors is common, but tie it to a minimum fee per unit so a few vacancies don't wipe out your margin.
For turnovers or renovations you oversee, get two or three vendor bids and show them with your oversight fee separate. Owners trust the process more when they see the options.
No. A proposal outlines fees and services to help the owner decide. The management agreement is the signed contract that governs the relationship, and its fees should match your proposal.
For management fees, 30 days is typical. For repair and renovation bids, vendor prices may change faster, so 14 to 30 days is common, especially when materials costs shift.
Set an approval threshold in the agreement and contact the owner before exceeding it, except for emergencies like a burst pipe or no heat. Document the approval in writing.
A basic rent estimate is usually free as part of winning business. For detailed market studies, portfolio reviews, or consulting, an hourly or flat fee is reasonable.
Use the Property Management invoice template to bill the client, or convert this estimate once it's approved.
Property Management invoice template