Taxi services give quotes for pre-booked and non-metered work such as airport transfers, long-distance trips, hourly charters, event shuttles, and recurring contract routes. Clients usually compare your flat price against rideshare, limo, and other taxi companies, so clear totals and inclusions matter. A quote is also how you set wait time, tolls, and cancellation terms before the trip.
When to use estimates: Use estimates to provide project quotes and get client approval before starting work. Once approved, convert your estimate to an invoice with one click to collect payment.
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Invoice_1001_Client_2026-10-14.pdf
Price depends on distance and time of day, and a change in route or timing changes the cost.
Larger groups may need a van or second vehicle, and extra luggage or child seats can affect price.
The client needs to know if the price is fixed or if the meter can go higher with traffic or detours.
These extras are the main reason final bills differ from quotes.
Flights get delayed and meetings run long, so say how many minutes are free and what happens after.
Early-morning and airport bookings take a vehicle off the road, so state when fees apply.
Holding a vehicle for a future date requires commitment, and rates may change with fuel or schedule.
| Service | Priced | Typical range |
|---|---|---|
| Metered fare flag-drop (initial charge) | flat fee | $2.50-5.00 |
| Metered mileage | per mile | $2.50-3.75 |
| Wait time or slow traffic | per minute | $0.35-0.65 |
| Airport flat-rate transfer (within metro area) | per trip | $35-85 |
| Hourly charter or standby | per hour | $40-75 |
| Non-emergency medical transport (ambulatory) | per one-way trip | $20-45 |
| Wheelchair-accessible vehicle surcharge | per trip | $10-25 |
| Long-distance trip outside service area | per mile | $2.00-3.00 |
Typical US ranges. Rates vary by region, experience, and job size.
Airport and regular route trips are easiest to sell at a fixed price. Base it on the average meter fare plus a small cushion for traffic, and confirm your local rules allow flat fares.
If the client cannot give you a firm itinerary, quote an hourly rate with a minimum, such as two or three hours. It protects you from long idle periods.
Late-night, early-morning, and holiday trips cost more to staff. Show this as a line item so the client sees why the quote is higher than a daytime fare.
For events or groups, quote a standard sedan and a van or accessible vehicle side by side. Clients can choose without asking for a new quote.
You can give an estimate based on distance and typical traffic, but the final fare is usually whatever the meter shows. If the client needs certainty, offer a flat rate where local rules allow it.
Seven to fourteen days is common for future bookings, and shorter for busy dates like holidays or major events. State the expiration date on the quote.
For long-distance trips, multi-vehicle bookings, and charters, yes. A deposit of 25 to 50 percent secures the booking and covers you if the client cancels late.
Say in your terms that changes in route, time, passenger count, or wait time can change the price. Send a revised quote or confirm the change in writing before the trip.
Use the Taxi Service invoice template to bill the client, or convert this estimate once it's approved.
Taxi Service invoice template