Flooring installers, contractors, and small flooring companies install and refinish hardwood, laminate, luxury vinyl plank, tile, carpet, and other surfaces in homes and commercial spaces. Invoices usually cover installation labor by the square foot, materials, subfloor prep, removal of old flooring, and trim or transition pieces.
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Most flooring work is priced per square foot for installation labor, with the rate depending on the material and the layout. Tile and herringbone patterns cost more than straight-lay laminate or vinyl plank. Prep work is usually billed separately, either per square foot (self-leveling, underlayment) or as a flat line item (furniture moving, demolition, haul-away). Materials are either supplied by the client or bought by the installer and billed at cost plus a markup, commonly 10-25%, to cover ordering, hauling, and waste. Include a waste factor of 7-15% in material quantities, higher for diagonal or pattern installs. Stairs are priced per step or per stair, and trim, baseboards, shoe molding, and transitions are priced per linear foot or per piece. Sanding and refinishing hardwood is priced per square foot. Many installers set a minimum job charge for small rooms or repairs.
| Service | Priced | Typical range |
|---|---|---|
| Laminate or luxury vinyl plank installation (labor) | per sq ft | $2-5 |
| Hardwood installation, nail-down or glue-down (labor) | per sq ft | $4-9 |
| Ceramic or porcelain tile installation (labor) | per sq ft | $6-15 |
| Carpet installation (labor, with pad) | per sq yd | $5-12 |
| Hardwood sand and refinish (3 coats) | per sq ft | $3-8 |
| Removal and disposal of old flooring | per sq ft | $1-4 |
| Stair installation | per step | $40-150 |
| Baseboard or transition installation | per linear ft | $2-6 |
Typical US ranges. Rates vary by region, experience, and job size.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Remove and dispose of existing carpet and pad, living room and hallway | 650 sq ft | $1.25 | $812.50 |
| Floor prep: scrape, patch low spots, apply self-leveling compound | 650 sq ft | $1.50 | $975.00 |
| Install luxury vinyl plank (labor), straight lay | 650 sq ft | $3.50 | $2,275.00 |
| LVP flooring, 7 mm click-lock, 12% waste included (materials at cost plus 15%) | 728 sq ft | $3.10 | $2,256.80 |
| Install new shoe molding and 2 metal transitions | 110 linear ft | $3.00 | $330.00 |
| Furniture moving and reset | 1 flat fee | $150.00 | $150.00 |
| Total | $6,799.30 | ||
Notes: Deposit of $1,500 received at material order. Balance due within 7 days of completion. Leave 48 hours before moving heavy furniture back onto the floor. Keep leftover planks (3 boxes) for future repairs. Installation is warrantied against workmanship defects for 1 year; the manufacturer's warranty covers the product.
Lets the client check the measured area against the quote and makes any change in billed quantity easy to explain.
Avoids disputes over what was installed and helps with warranty claims or future matching of leftover stock.
Clients often question why they paid for more flooring than their room size. Showing the percentage explains it.
Subfloor work is where surprises appear. Itemizing it shows what was added beyond the original scope.
Hidden rot, uneven concrete, or added rooms change the price. A reference to the signed or emailed approval prevents arguments.
Many states and cities require a license number on contracts and invoices for flooring work above a set dollar threshold. Check your local rules.
Shows the money already paid for materials so the client sees exactly what is owed at completion.
Flooring jobs typically take a deposit of 30-50% when the contract is signed or at material order, since special-order flooring is often non-returnable. Larger jobs may add a progress payment when materials arrive or when demolition and prep are done, with the balance due on completion or within 7 days. Residential clients usually pay by check, card, or bank transfer, and commercial clients or builders often use net 15 or net 30 terms. State late fees (commonly 1-1.5% per month) in your contract before work begins. Do not leave a job without clear payment terms in writing, and check your state's rules on deposit limits for home improvement contracts.
Special-order flooring cannot be returned, and restocking fees are steep. A deposit that covers materials means you are never financing the client's floor.
Flatness problems, moisture, and old adhesive are common and time-consuming. Listing prep as its own line item makes it easy to add when you find problems and keeps your installation rate competitive.
Take photos of the subfloor, moisture readings, and any pre-existing damage before you start. Attach them to the job record so you can support extra charges or defend against later complaints.
A single room or a repair can take as long to set up and haul as a bigger job. A minimum of $300-600, depending on your market, covers travel, setup, and tools.
Send the final invoice the day you finish the walkthrough, while the client is happy with the floor. Delays push payment back and invite nitpicking.
Yes, in most cases. Separate lines show the client what they pay for product and what they pay for installation. If you buy materials and mark them up, list the markup as part of the material price or as a handling fee, according to your contract.
Add the waste factor to the quantity you order, typically 7-10% for straight layouts and 10-15% for diagonal or patterned installs, and bill for the total ordered. State the factor in your quote and on the invoice. Leftover material usually belongs to the client, who may want it for future repairs.
You can, if your contract allows for it. Spell out in the quote that prep is estimated and that unforeseen conditions such as moisture, rot, or severe unevenness will be billed as a change order. Get written approval before doing the extra work.
Square foot is the standard for installation because clients can compare quotes easily. Hourly rates, often $50-100, are used for repairs, small fixes, and tasks where the scope is unclear, such as troubleshooting a squeaky floor.
Fix legitimate defects promptly, and note any punch-list items at the final walkthrough. If the work is complete aside from small items, your contract can allow a limited holdback tied to those items rather than the whole balance.
Send a Flooring estimate for approval, then turn it into an invoice when the work is done.
Flooring estimate template