Notaries public, including mobile notaries and loan signing agents, bill for witnessing signatures, administering oaths, and verifying identity on documents. Clients include individuals, title and escrow companies, signing services, law offices, and small businesses. Most invoices combine a state-regulated notarial fee with a separate travel or service fee.
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Notary pricing has two parts. The first is the per-act notarial fee, which most states cap by statute (often between $2 and $25 per signature or act; some states have no cap, so check your state's rules). The second is everything the state does not regulate: travel, after-hours service, waiting time, printing, and the convenience of a mobile visit. Mobile notaries usually charge a flat trip fee, often based on distance, plus the per-act fee. Loan signing agents are typically paid a flat fee per signing by a title company or signing service, with extra charges for printing, double sets, or last-minute scheduling. Many notaries also offer packages for businesses that need regular notarizations, and flat fees for remote online notarization where the state allows it.
| Service | Priced | Typical range |
|---|---|---|
| Notarial act (signature or acknowledgment) within state fee cap | per act | $5-15 |
| Mobile notary travel/service fee | flat fee per trip | $25-75 |
| Loan signing (refinance, purchase, HELOC) | flat fee per signing | $75-200 |
| After-hours, weekend, or rush surcharge | flat fee | $20-50 |
| Mileage beyond the included service area | per mile | $0.65-1.50 |
| Waiting time beyond 15-30 minutes included | per 15 minutes | $10-20 |
| Document printing (loan packages) | per page | $0.10-0.25 |
| Remote online notarization session | per session | $25-50 |
Typical US ranges. Rates vary by region, experience, and job size.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Mobile notary travel fee, 12 miles each way (included service area 10 miles) | 1 flat fee | $45.00 | $45.00 |
| Notarial acts: acknowledgment on power of attorney (2 signers) | 2 per act | $10.00 | $20.00 |
| Notarial act: jurat on affidavit | 1 per act | $10.00 | $10.00 |
| Evening appointment surcharge (after 6 p.m.) | 1 flat fee | $25.00 | $25.00 |
| Mileage beyond included service area (4 miles round trip) | 4 per mile | $1.00 | $4.00 |
| Total | $104.00 | ||
Notes: Appointment completed on the date shown at the client's home. Payment due upon completion of services or within 7 days of invoice date. Notarial fees are set by state law. Travel and service fees are separate. Accepted payment: card, Zelle, or check.
Ties the charges to a specific appointment and matches your notary journal entry if a dispute comes up.
Many states cap notarial fees, so showing them separately proves you stayed within the limit.
Travel is not a notarial act and is generally not capped, but it needs to be clearly labeled as a separate charge.
Explains the quantity of acts billed without exposing private information in the document.
Extra charges are the most common point of pushback, so show distance, minutes, or the after-hours reason.
Some clients and signing companies expect it for their records, and it confirms you are commissioned.
Title and signing companies match payments to files using this reference, and missing it delays payment.
Individual clients are usually asked to pay at the time of the appointment by card, mobile payment, or cash, since the work is a single short visit. Many mobile notaries take a deposit or a cancellation fee for long-distance trips or after-hours calls. Signing services and title companies typically pay by ACH or check on net-15 to net-45 terms, and some pay per file after the documents are returned or the loan funds. Consider stating a late fee or a return-trip fee for no-shows in your terms, and confirm any fee is allowed under your state's rules.
Look up the maximum fee per act in your state and never bill the notarial portion above it. Keep your travel and service fee as its own line so it is clear you are charging for the trip, not inflating the notarial fee.
State in your quote that the trip fee covers a set radius and 15 to 30 minutes of waiting. Clients who run late or need extra signers then understand why the extra charges appear.
If you drive 30 minutes and the signer is not there, you still lost the time. A modest no-show or late-cancel fee, stated when booking, is common and easier to collect when agreed in advance.
Loan signing fees are often flat and have to cover printing, fuel, and your time. Record miles, pages printed, and time per file so you can see which signing services pay well and which ones do not.
Your journal holds signer details, but an invoice does not need them. Use the client name, date, and a general document type so a forwarded invoice does not reveal private information.
Not for the notarial act itself if your state sets a maximum. You can usually charge a separate, clearly labeled travel or service fee for coming to the client, since that is not a notarial act. Rules differ by state, so check with your commissioning office.
Loan signings are almost always billed as a flat fee, because the package contains many signature pages and the document count varies. Per-act pricing is more typical for general mobile notary work such as powers of attorney, affidavits, and vehicle documents.
Generally yes for your time and travel, but not for a notarial act you did not perform. If a signer lacks valid ID or refuses to sign, bill a trip or no-show fee that you disclosed beforehand, and note the reason on the invoice.
Terms vary a lot, from a few days to 45 days or more. Ask for the payment schedule when you accept the first order, keep the order number on every invoice, and follow up the day after the due date.
It depends on the state. Many states do not tax notary fees, but some tax certain services or travel charges. Check with your state's revenue department or a tax professional.
Send a Notary estimate for approval, then turn it into an invoice when the work is done.
Notary estimate template