Notaries give quotes when someone calls to ask how much a mobile visit costs, or when a business needs recurring notarizations at an office, facility, or event. Clients compare the total cost including travel, not only the state-set per-signature fee. A clear upfront total prevents surprises at the signing table.
When to use estimates: Use estimates to provide project quotes and get client approval before starting work. Once approved, convert your estimate to an invoice with one click to collect payment.
Create an invoice for payment collection
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Invoice_1001_Client_2026-10-14.pdf
The per-act fee multiplies by every signature or act, so a miscount at the table changes the total.
Travel is the largest variable and should match the address that is actually used.
Signers who are late or still gathering documents can cost you an hour, so set the limit and the overage rate up front.
Make clear whether the client brings documents, you print them, or the signer must have them complete beforehand. Notaries cannot give legal advice or fill in blanks.
Without acceptable ID, you may be unable to notarize, and the client should know the trip fee still applies.
Evenings, weekends, and same-day requests are priced higher and should be stated in the quote.
Sets the expectation that a missed appointment still carries a fee for your travel time.
| Service | Priced | Typical range |
|---|---|---|
| Notarial act (signature or acknowledgment) within state fee cap | per act | $5-15 |
| Mobile notary travel/service fee | flat fee per trip | $25-75 |
| Loan signing (refinance, purchase, HELOC) | flat fee per signing | $75-200 |
| After-hours, weekend, or rush surcharge | flat fee | $20-50 |
| Mileage beyond the included service area | per mile | $0.65-1.50 |
| Waiting time beyond 15-30 minutes included | per 15 minutes | $10-20 |
| Document printing (loan packages) | per page | $0.10-0.25 |
| Remote online notarization session | per session | $25-50 |
Typical US ranges. Rates vary by region, experience, and job size.
Clients ask for a price, not a formula. Add up trip fee, per-act fees, and surcharges and give a single number, with a breakdown available if they ask.
Set a base fee for a radius, such as 10 miles, then a flat step or per-mile charge beyond it. This lets you quote quickly over the phone and keeps pricing consistent.
Law offices, property managers, and small businesses may need several notarizations a month. A discounted trip fee for scheduled visits or a monthly minimum helps you keep steady work.
For signing services, account for printing, drive time, the signing itself, and return shipping. If the fee offered does not cover those, decline or counter with a higher rate.
Treat it as binding for the scope you listed. If the number of signers, documents, or the location changes, say so in writing and reissue the quote before you arrive.
Phone quotes work for simple jobs, but a text or email with the total, date, and address gives both sides something to refer to. For business clients or longer trips, send it in writing.
Most notaries do not charge for a price quote. If a client wants extended help, such as figuring out which notarization they need, remember you cannot give legal advice and should refer them to an attorney.
Use the Notary invoice template to bill the client, or convert this estimate once it's approved.
Notary invoice template