Tennis coaches bill for private lessons, semi-private and group clinics, junior programs, camps, and sometimes stringing, ball machine time, or tournament travel. Clients are usually parents paying for a child, adult recreational players, or clubs and schools that contract a coach. Invoices work best when they list lesson dates, the format (private or group), and any court fees passed through.
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Invoice_1001_Client_2026-10-14.pdf
Most tennis coaches charge per hour for private lessons, with a lower per-person rate for semi-private (2 players) and group lessons (3 or more). Rates depend on region, your certification (USPTA or PTR), your playing and coaching background, and whether you teach at a club, a public park, or a private court. Many coaches sell prepaid packages of 5 or 10 lessons at a small discount, which improves cash flow and reduces cancellations. Juniors programs and camps are often priced per session, per week, or per season. If you work at a club, you may pay court fees or a percentage to the club, so decide whether to build that into your rate or bill it separately. Extras such as stringing, video analysis, tournament coaching, and travel are billed as separate line items.
| Service | Priced | Typical range |
|---|---|---|
| Private lesson (60 minutes) | per hour | $50-150 |
| Semi-private lesson (2 players) | per player per hour | $30-70 |
| Group clinic (4-8 players) | per player per session | $20-45 |
| Junior camp or after-school program | per player per week | $150-400 |
| Ball machine or hitting partner session | per hour | $35-80 |
| Racquet stringing (labor only) | per racquet | $15-30 |
| Tournament coaching or match play support | per day | $200-500 |
| Video analysis and written feedback | flat fee | $40-100 |
Typical US ranges. Rates vary by region, experience, and job size.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Private lessons, March 4, 11, 18, 25 (60 min each, Riverside Park courts) | 4 hours | $75.00 | $300.00 |
| Semi-private lesson, March 20 (second player: sibling) | 1 hour | $40.00 | $40.00 |
| Court rental, Riverside Park (passed through at cost) | 4 sessions | $12.00 | $48.00 |
| Racquet restring, synthetic gut, 54 lbs | 1 racquet | $25.00 | $25.00 |
| Video analysis of serve and forehand with written notes | 1 flat fee | $50.00 | $50.00 |
| Total | $463.00 | ||
Notes: Payment due within 7 days of invoice date. Lessons cancelled with less than 24 hours notice are billed in full. Unused lessons in a prepaid package expire 90 days from purchase. Venmo, Zelle, check, or card accepted.
Parents and adult clients want to match the bill to what actually happened, and dates settle most disputes about missed or extra sessions.
Rates differ by format, so the invoice should show which rate applied to each session.
Court rental or club guest fees are often passed through at cost, and listing them separately shows they are not part of your coaching rate.
If a client prepaid for 10 lessons, show how many were used and how many remain so there is no confusion later.
Late cancellations cost you court time you cannot resell, and itemizing them with the date references your stated policy.
Retail items and labor are separate from instruction, and in many states sold goods may be subject to sales tax, so keep them on their own lines.
Clubs, schools, and some parents want proof of credentials, and a clear business name helps with reimbursement and tax records.
Private lesson clients often pay at the end of each session or monthly, while prepaid packages are paid up front. Junior camps and seasonal programs usually require full payment or a deposit at registration to hold a spot. For monthly invoicing, due dates of 7 to 14 days are common, and some coaches add a late fee of $10 to $25 or a percentage after the due date. Clubs and schools that contract you directly may pay net 30. Common payment methods are card, Venmo, Zelle, check, and cash. Put your cancellation window, usually 24 hours, in writing before the first lesson.
A 10-lesson package paid in advance cuts down on chasing payments and no-shows. Offer a modest discount, state an expiration date, and track used lessons on each invoice.
Weather, school events, and illness cause frequent cancellations. Decide in advance what is a rainout you reschedule at no charge and what is a late cancel you bill, and state both on the invoice notes.
If you pay for court time, list it as its own line. Clients see what they pay for, and you can adjust the court cost without changing your hourly rate.
When siblings or friends share a lesson, decide who is billed. Many coaches send one invoice to one parent and list each player under it, which avoids split payments.
If you travel to private courts or tournaments, charge a travel fee or mileage for distances beyond your normal area, and keep records for your own tax deductions.
Monthly invoicing is easier for recurring weekly students, and prepaid packages work well for newer clients. Single lessons for one-time clients are often paid on the spot. Pick one method per client and stick with it.
Most coaches do not charge for rainouts or unplayable courts and reschedule instead. Charge for late cancellations by the client when the weather is fine, as long as your policy says so beforehand.
It varies by state. Many states do not tax instruction, but some tax certain recreational services, and sales of strings or equipment are often taxable. Check with your state revenue department or a tax professional.
Decide whether your quoted rate includes the club's share. If you invoice clients yourself, list the club fee separately or build it into the rate. If the club bills clients and pays you, invoice the club for your share.
Yes, if you are an independent contractor. Send an invoice with dates, hours, and rates for each program. This gives you a record for taxes, and you may need to give the club a W-9.
Send a Tennis Coach estimate for approval, then turn it into an invoice when the work is done.
Tennis Coach estimate template