Tennis coaches send quotes for camps, junior programs, school or club contracts, tournament travel, and long-term coaching plans. Parents and organizations usually compare your price to other coaches, the club's pro shop, and local rec programs. A clear quote showing what is included helps you compete on value rather than only on hourly rate.
When to use estimates: Use estimates to provide project quotes and get client approval before starting work. Once approved, convert your estimate to an invoice with one click to collect payment.
Create an invoice for payment collection
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Invoice_1001_Client_2026-10-14.pdf
Clients compare total cost, so specify how many weeks, how many sessions per week, and the duration of each.
A clinic with 4 players is a different product than one with 10, and a cap protects both quality and your rate per player.
Court rental or club fees can add significantly to the total, so state whether they are included or billed separately.
Say who provides balls, hoppers, ball machines, and any loaner racquets so there are no surprises on the first day.
Outdoor programs lose sessions to weather, and the quote should explain whether missed sessions are made up, credited, or refunded.
If you coach at away events, spell out how your travel time, mileage, and meals are covered and who books the hotel.
A deposit and a date by which the quote must be accepted lets you hold court time and staff without risk.
| Service | Priced | Typical range |
|---|---|---|
| Private lesson (60 minutes) | per hour | $50-150 |
| Semi-private lesson (2 players) | per player per hour | $30-70 |
| Group clinic (4-8 players) | per player per session | $20-45 |
| Junior camp or after-school program | per player per week | $150-400 |
| Ball machine or hitting partner session | per hour | $35-80 |
| Racquet stringing (labor only) | per racquet | $15-30 |
| Tournament coaching or match play support | per day | $200-500 |
| Video analysis and written feedback | flat fee | $40-100 |
Typical US ranges. Rates vary by region, experience, and job size.
For clinics and camps, show the per-player price and the full program total. Parents like seeing the per-session cost, and organizations need the total for budgeting.
Give two or three options, such as 5, 10, or 20 lessons, with a lower per-lesson rate as the count rises. This lets the client choose without negotiating your hourly fee.
If you rent courts or pay a club a percentage, calculate your net per hour before quoting. A group clinic can look profitable but lose money after court fees.
Charge a flat travel fee or per-mile rate for anything outside your normal area, so a long drive does not reduce your effective hourly pay.
Some coaches offer a discounted first lesson or a short evaluation instead of a free one. It screens out people who are not serious and still gives the client a chance to see your style.
Estimate your hours, including setup and planning, then add any court or equipment costs. Quote a per-session or per-season price, and clarify whether you are an independent contractor billing the organization.
A deposit of 25 to 50 percent, or full payment at registration, is common. It holds the player's spot and covers your costs if they withdraw.
Two to four weeks is typical for programs, because court availability and schedules change. Shorter windows make sense when a start date is close or a spot is limited.
Use the Tennis Coach invoice template to bill the client, or convert this estimate once it's approved.
Tennis Coach invoice template