Limo companies send quotes when someone is planning an event or trip, such as a wedding, prom, bachelor party, corporate roadshow, or airport run. Clients often request quotes from several companies and compare the hourly rate, minimum hours, vehicle, and what is included.
When to use estimates: Use estimates to provide project quotes and get client approval before starting work. Once approved, convert your estimate to an invoice with one click to collect payment.
Create an invoice for payment collection
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Invoice_1001_Client_2026-10-14.pdf
The route and stops determine hours and mileage, and added stops are the usual reason a trip runs over.
Locks in the vehicle class and prevents a last-minute headcount increase from forcing a larger vehicle at the same price.
Clients compare quotes by hourly rate, so the minimum and the start and end of the clock matter as much as the rate.
A low rate can hide add-ons, and clients need to see what the total will actually be.
Sets expectations if the event runs long or a flight is delayed.
Protects you from holding a vehicle and driver on a busy date with no commitment.
Passengers often bring alcohol, and clear rules and fees cover the cost of cleaning or damage.
| Service | Priced | Typical range |
|---|---|---|
| Sedan or SUV hourly charter | per hour | $75-125 |
| Stretch limousine hourly charter | per hour | $100-200 |
| Party bus hourly charter (20-30 passengers) | per hour | $150-300 |
| Airport transfer (sedan, within 30 miles) | flat fee | $85-175 |
| Wedding package (stretch limo, 4-5 hours) | flat fee | $600-1,400 |
| Extra wait time beyond included window | per 15 minutes | $15-40 |
| Gratuity (if auto-added) | percent of fare | 15-20% |
| Child seat or special setup | per item | $10-35 |
Typical US ranges. Rates vary by region, experience, and job size.
Show the base fare, fuel, gratuity, and expected tolls together as a single estimated total. Clients compare totals, and a clearly all-in quote can win against a lower hourly rate with fees added later.
Prom, New Year's Eve, Saturdays in wedding season, and holiday weekends fill fast. Set higher rates or a 4 to 6 hour minimum so you are not locking up a vehicle for a short, low-revenue trip.
Present two or three choices, such as an SUV, a stretch limo, and a party bus, with clear per-person cost. Groups often pick based on cost split among passengers.
Fuel prices, driver availability, and vehicle bookings change. Make the quote valid for 7 to 14 days and say the date is not held until the deposit is paid.
Generally no. Quotes are a normal part of winning bookings. Reserve your time for those who pay a deposit to hold the date.
A quote for a defined itinerary can be treated as firm if the trip stays as described. State that changes to the time, stops, or passenger count may change the price, and that the booking is confirmed only after a deposit.
Quote the booked hours and list the overtime rate in 15 or 30 minute increments. If the schedule is truly open, quote a minimum and bill actual time beyond it.
Respond within a few hours when you can, since clients often book the first company that replies with a clear price. For weddings and proms, quotes may go out months ahead, so include an expiration date and the current peak-date pricing.
Use the Limo Service invoice template to bill the client, or convert this estimate once it's approved.
Limo Service invoice template