Pilates instructors send estimates or quotes for work that is not a simple per-session booking, such as corporate classes, events, retreats, in-home programs, teacher training, and studio rentals. Clients compare per-session cost, package discounts, travel, and equipment requirements across instructors, so a clear quote helps them see what is and is not included.
When to use estimates: Use estimates to provide project quotes and get client approval before starting work. Once approved, convert your estimate to an invoice with one click to collect payment.
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Invoice_1001_Client_2026-10-14.pdf
Private, duet, group, mat, and equipment sessions have different costs, and clients should know exactly what they are getting.
Quote whether you bring mats, small props, or a portable reformer, or whether the client or venue supplies them, since this affects price and setup time.
Mobile and corporate work involves drive time, loading equipment, and sometimes parking fees that should not come out of your pay.
A flat fee for a class assumes a maximum headcount. State it so a class of 8 does not become 20 at the same price.
Say that participants must complete intake forms or liability waivers and note any medical clearance requirements for injuries or pregnancy.
Corporate and event bookings can be cancelled at short notice, so state deposits, notice periods, and what is refundable.
Note how long the price is valid and when package sessions expire if the quote includes a series.
| Service | Priced | Typical range |
|---|---|---|
| Private session (reformer or apparatus) | per 55-minute session | $75-150 |
| Private mat session | per 55-minute session | $60-110 |
| Duet session | per person, per session | $45-80 |
| Small group equipment class (3-6 people) | per person, per class | $30-60 |
| Group mat class | per person, per class | $15-30 |
| In-home session travel fee | per visit | $15-50 |
| Corporate or event class | flat fee per class | $100-300 |
| Workshop or specialty series (e.g. pre/postnatal) | per person, per series | $120-300 |
Typical US ranges. Rates vary by region, experience, and job size.
Start with your standard private or group rate, add travel and setup time, and then adjust for volume. A series of 10 classes at an office might be priced lower per class than a one-off event.
Presenting a single-session, 5-pack, and 10-pack option, or a 6-week and 12-week series, lets the client choose without negotiating your rate.
If you transport reformers or set up a space, include a setup fee or build it into the rate. This time is often unpaid if it is left out of the quote.
For retreats, workshops, and corporate series, a deposit of 25 to 50 percent holds the date and reduces last-minute cancellations.
Usually not. Your published session and package rates and a signed client agreement are enough. Estimates are most useful for custom work like events, corporate programs, or multi-week series.
Quote a flat fee per class or per month based on class length, headcount, and travel. Include whether you provide mats and props, and confirm the space is suitable. Many instructors also set a minimum number of classes.
Only if the scope changes, such as more participants, longer sessions, or a different location. State in the quote that changes to scope may change the price, and send a revised quote in writing.
Two to four weeks is common. For events, tie the validity to the date you can hold, since your schedule may fill, and note that the price is confirmed once a deposit is received.
Use the Pilates Instructor invoice template to bill the client, or convert this estimate once it's approved.
Pilates Instructor invoice template