Photo booth estimates are sent after an inquiry that gives an event date, venue, guest count, and hours wanted. Clients usually compare several companies on package price, hours included, booth style, and what is covered like prints, props, and the attendant. A clear quote shows what is in the base price and what costs extra.
When to use estimates: Use estimates to provide project quotes and get client approval before starting work. Once approved, convert your estimate to an invoice with one click to collect payment.
Create an invoice for payment collection
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PDF will be generated with filename:
Invoice_1001_Client_2026-10-14.pdf
Confirms availability and locks in the hours the price is based on.
State whether it is open-air, enclosed, 360, or mirror, and whether prints, digital gallery, props, and attendant are included.
Unlimited prints, number of strips, text or email sharing, and online gallery duration are common sources of disagreement.
Say whether a custom print template or backdrop is included, how many revisions you allow, and the deadline for final artwork.
Power access, space dimensions, load-in time, and stairs affect labor and can change the price if the venue does not meet them.
Clients should see the service radius, any mileage fee, and the hourly rate for extra time before they book.
Prevents disputes about refunds and when the rest is due.
| Service | Priced | Typical range |
|---|---|---|
| Standard open-air or enclosed booth package (2-3 hours) | flat fee | $350-700 |
| Additional event hour | per hour | $100-200 |
| 360 video booth package (2-3 hours) | flat fee | $500-900 |
| Mirror or glam booth package (3 hours) | flat fee | $600-1,100 |
| Custom print template or overlay design | flat fee | $40-150 |
| Premium or custom backdrop (sequin, floral wall, printed) | flat fee | $50-200 |
| Guest book or scrapbook add-on | flat fee | $50-125 |
| Travel beyond service radius | per mile | $0.75-2.00 |
| Setup outside normal window or stairs/no elevator | flat fee | $50-150 |
Typical US ranges. Rates vary by region, experience, and job size.
A basic, standard, and premium package with different hours and add-ons helps clients choose without asking for discounts on a single price.
Setup, travel, and teardown are fixed costs, so the first block should carry most of them. Extra hours can be cheaper and are an easy upsell.
Saturdays in spring and fall, plus holiday party season, fill early. Higher prices or minimum hours for those dates protect your calendar.
Holding a date indefinitely costs you bookings. A quote valid for 7 to 14 days encourages a decision.
Within a day if you can. Couples and planners often inquire with several companies, and the first clear quote often gets the booking or sets the comparison.
List your main add-ons with prices, such as custom templates, backdrops, and guest books, but only include the ones the client asked about in the total. This keeps the quote simple while showing what is available.
Yes. Corporate events often need custom branding, insurance certificates, longer hours, and invoicing terms, so higher pricing is common and reasonable.
No. Only a signed agreement and the retainer should hold a date. Say this in the quote so clients know they need to book to reserve it.
Use the Photo Booth Rental invoice template to bill the client, or convert this estimate once it's approved.
Photo Booth Rental invoice template