Photo booth rental businesses supply and staff booths for weddings, corporate events, school dances, birthday parties, and fundraisers. Most are solo operators or small teams with a handful of booths, an attendant or two, and a van. Invoices usually cover the booth package, extra hours, custom print or backdrop design, travel, and add-ons like props or guest books.
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Most photo booth companies sell packages built around event hours, usually two to four hours, with a base price that includes an attendant, setup and teardown, unlimited prints or digital sharing, and a standard backdrop and props. Extra hours are billed at a lower hourly rate than the first block. Booth type matters: enclosed and open-air booths sit at the low to mid range, while 360 booths, mirror booths, and glam booths cost more. Add-ons such as custom print templates, premium backdrops, guest books, green screen, GIF or boomerang, and branded overlays are priced as separate line items. Travel is usually free within a set radius and charged per mile or as a flat fee beyond it. Most companies collect a non-refundable retainer to hold the date and bill the balance before the event. Corporate clients often pay more for the same package and may need custom branding, a PO number, and a certificate of insurance.
| Service | Priced | Typical range |
|---|---|---|
| Standard open-air or enclosed booth package (2-3 hours) | flat fee | $350-700 |
| Additional event hour | per hour | $100-200 |
| 360 video booth package (2-3 hours) | flat fee | $500-900 |
| Mirror or glam booth package (3 hours) | flat fee | $600-1,100 |
| Custom print template or overlay design | flat fee | $40-150 |
| Premium or custom backdrop (sequin, floral wall, printed) | flat fee | $50-200 |
| Guest book or scrapbook add-on | flat fee | $50-125 |
| Travel beyond service radius | per mile | $0.75-2.00 |
| Setup outside normal window or stairs/no elevator | flat fee | $50-150 |
Typical US ranges. Rates vary by region, experience, and job size.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Open-air photo booth package, 3 hours, attendant, unlimited prints, props | 1 package | $550.00 | $550.00 |
| Additional hour of service | 1 hour | $125.00 | $125.00 |
| Custom print template design (wedding monogram) | 1 flat fee | $75.00 | $75.00 |
| Sequin backdrop upgrade | 1 flat fee | $75.00 | $75.00 |
| Guest book with prints and supplies | 1 flat fee | $75.00 | $75.00 |
| Travel, 22 miles beyond 30-mile radius | 22 mile | $1.00 | $22.00 |
| Total | $922.00 | ||
Notes: Event date: Saturday, June 14, 2025, venue Riverside Lodge. Retainer of $200 received on booking and applied to this total. Balance due 7 days before the event. Accepted: card, ACH, Zvenmo-style transfers. Overtime beyond booked hours billed at $125 per hour.
Ties the invoice to a specific booking and avoids confusion with clients who rebook for later events.
Makes it clear what the base package covers and supports any overtime charge.
Open-air, enclosed, 360, and mirror booths are priced differently, so name the one delivered.
Custom templates, backdrops, and guest books are the most common line items clients question later.
Shows the deposit applied so the client sees the remaining amount and the date it is due.
Explains the extra cost for venues outside your service radius.
Accounts payable departments often reject invoices without a PO or the right contact.
A non-refundable retainer of 25 to 50 percent is standard at booking, since it holds a date you could have sold to someone else. The balance is typically due 7 to 14 days before the event, or on the day of the event for smaller parties. Corporate clients often ask for net 15 or net 30 terms after the event, and some require a W-9 and certificate of insurance first. Late fees of 1.5 percent per month are common on post-event invoices, and overtime is usually billed on the spot or added to a follow-up invoice. Most operators accept cards, ACH, and digital wallet payments, and some add a card processing fee for large balances.
Chasing wedding clients after the event is awkward and slow. Set the due date a week before and state it in the contract and on the invoice.
Clients often ask to extend on the night. Agree on the hourly rate in the contract so you can add it without a debate, and have the host approve it with a text or signature.
Listing templates, backdrops, and guest books individually makes it easy to remove one and keeps the base package price consistent.
Stairs, long walks from parking, or tight setup windows add labor. Set a flat fee for them and note it in the quote so it is not a surprise on the invoice.
Knowing your true cost per event helps you set travel fees and decide which small bookings are worth taking.
Most operators make it non-refundable because the date is blocked and turned-away bookings are lost revenue. State this clearly in your contract and on the invoice, and consider allowing a one-time date change at no cost.
Agree on the hourly overtime rate in advance. On the night, get the host's approval by text or signature, then add the extra hours to a final invoice or collect payment on the spot.
It depends on the state and sometimes the city. Some treat rentals, photo prints, or event services as taxable and others do not. Check with your state revenue department or an accountant and show tax as its own line if it applies.
Follow your cancellation policy, which usually keeps the retainer and may require a percentage of the balance inside 14 to 30 days. Send a cancellation invoice that references the signed agreement.
Yes, and many expect to. Get a PO number and billing contact beforehand, send the invoice within a day or two, and use net 15 or net 30 terms that you confirmed in the agreement.
Send a Photo Booth Rental estimate for approval, then turn it into an invoice when the work is done.
Photo Booth Rental estimate template