Property maintenance providers send estimates for turnovers, repair projects, seasonal contracts, and bids to manage a portfolio of units. Owners and property managers often collect two or three quotes and compare price, availability, and how clearly the scope is written. A specific estimate helps you win the job and protects you from scope creep.
When to use estimates: Use estimates to provide project quotes and get client approval before starting work. Once approved, convert your estimate to an invoice with one click to collect payment.
Create an invoice for payment collection
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Invoice_1001_Client_2026-10-14.pdf
Clarifies whether you are covering only the interior, the whole building, or the exterior and grounds as well.
Lists such as 12 outlets replaced or 3 rooms painted make it clear what the price covers and what counts as extra.
Avoids disputes over paint grade, fixture choices, and who pays when parts cost more than expected.
States that rot, mold, code issues, or pest damage found after work begins will be priced separately.
Turnover deadlines are tight, and delays from unreturned keys or tenant access should not fall on you.
Prevents disagreements about what is included in a monthly or seasonal fee.
Material and labor costs change, and a validity period keeps you from being held to an old price.
| Service | Priced | Typical range |
|---|---|---|
| General maintenance and handyman repairs | per hour | $50-95 |
| Minimum service call / trip charge | per visit | $65-125 |
| Apartment turnover (clean-out, patch, touch-up paint, minor repairs) | flat fee per unit | $300-1,200 |
| Lawn mowing and edging, residential lot | per visit | $40-90 |
| Monthly property walk-through and inspection (vacant or seasonal home) | per visit | $50-125 |
| Snow plowing and shoveling, residential driveway | per push | $40-100 |
| Gutter cleaning, single-story home | flat fee | $120-250 |
| Pressure washing (driveways, walkways, siding) | per sq ft | $0.15-0.40 |
Typical US ranges. Rates vary by region, experience, and job size.
Condition varies widely between units. A quick walk-through with photos lets you price patching, flooring touch-ups, and trash removal accurately instead of guessing from square footage.
Include drive time and supply trips in your labor estimate. Many small jobs lose money because only hands-on time was counted.
Show a per-unit price and a bundled discount for several units. Property managers like clear unit pricing and may commit to more work.
Older properties tend to turn up surprises. Note an allowance or state that unexpected repairs will be quoted separately before proceeding.
Many providers quote small jobs for free but charge a fee for detailed multi-unit bids or inspections that take significant time. If you charge, say so upfront and consider crediting the fee toward the job if hired.
Fifteen to 30 days is common. Shorten it if material prices are volatile or your schedule fills up quickly.
For fixed-price jobs, you absorb normal variance but can bill extras for approved changes or hidden conditions. For time-and-materials jobs, give a not-to-exceed figure and get approval before passing it.
For anything beyond a small repair, get written acceptance, even by email or e-signature. It records the scope and price and makes it easier to collect if there is a dispute.
Use the Property Maintenance invoice template to bill the client, or convert this estimate once it's approved.
Property Maintenance invoice template