Staging rental quotes are usually sent after a walkthrough or after the agent sends the listing address, square footage, and photos. Agents and homeowners often compare two or three companies, so they look at the install fee, monthly cost, minimum term, and what is included in the inventory. A quote that is clear about rooms and term is easier to accept quickly.
When to use estimates: Use estimates to provide project quotes and get client approval before starting work. Once approved, convert your estimate to an invoice with one click to collect payment.
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Invoice_1001_Client_2026-10-14.pdf
Clarifies whether you are furnishing just the living room and primary bedroom or every room, and avoids requests to add rooms at no cost.
Ties your schedule to the photographer's date so the client knows how soon they must commit.
Prevents disputes when a home takes longer to sell than expected.
States whether it includes design, delivery, setup, accessories, and pickup, or whether pickup is a separate charge.
Stairs, elevators, long carries, gated communities, and parking limits affect labor time and should be noted before you quote a flat fee.
Sets expectations on pets, smoking, showings, and wear before the furniture is in the house.
Inventory and truck schedules fill up, so the quote should say how long it holds and how to reserve the install.
| Service | Priced | Typical range |
|---|---|---|
| Staging consultation (occupied home walkthrough and written plan) | flat fee | $150-500 |
| Vacant home install fee (delivery, setup, styling, pickup) | flat fee | $1,200-4,000 |
| Furniture and decor rental, main living areas (living, dining, primary bedroom) | per month | $600-1,800 |
| Additional bedroom or office staged | per room per month | $150-400 |
| Outdoor patio or deck set rental | per month | $100-300 |
| Extended rental after the minimum term | per month | $500-1,500 |
| Rush install (under 72 hours) or after-hours delivery | surcharge | $250-750 |
| Early removal or schedule change, short notice | flat fee | $150-400 |
Typical US ranges. Rates vary by region, experience, and job size.
Estimate the labor hours for loading, driving, and setup, then add the monthly cost of the furniture based on purchase price, storage, and how many rentals it will do per year. A good rule is to recover each piece's cost within a year or two of rentals.
Present a basic package (living, dining, primary), a standard one that adds bedrooms, and a full package including outdoor. Agents can quickly choose based on listing price and the buyer expected.
A 1,200 sq ft condo and a 4,000 sq ft luxury home do not take the same inventory or labor. Adjust the install fee and monthly rate for both, rather than charging the same for every vacant home.
If a client needs delivery in under three days, show the surcharge as a separate line on the quote so they know it reflects the disruption to your schedule.
Many companies offer a free quote for vacant homes based on photos and a floor plan. For occupied-home consultations that include a room-by-room written plan, a fee of $150 to $500 is common, and it can be credited toward the install if the client books.
Seven to 14 days is typical. After that, inventory availability and truck schedules may change, so it's reasonable to requote.
Yes, it is common to require a deposit or the full install fee to hold a slot, especially during spring and early summer. Make it non-refundable or partly refundable depending on notice, and put that in the quote.
Use the Staging Rental invoice template to bill the client, or convert this estimate once it's approved.
Staging Rental invoice template