Property stagers send estimates after a walk-through of the property, often when a seller is interviewing several stagers before listing. Clients compare the total installation cost, the monthly rental fee, the minimum term, and what is included in delivery and removal. A clear written proposal helps you win the job and sets the terms for the rental that follows.
When to use estimates: Use estimates to provide project quotes and get client approval before starting work. Once approved, convert your estimate to an invoice with one click to collect payment.
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Naming each room prevents disputes over whether the kitchen, bathrooms, patio, or secondary bedrooms were included.
Vacant staging uses your inventory, while occupied staging may mean rearranging the client's items, and the labor and pricing differ.
Tying the quote to a target install date and minimum term clarifies when billing starts and when it renews.
Listings often outlast the initial term, and stating the post-term rate up front avoids price disagreements later.
Stairs, elevators, long carries, HOA move-in rules, and distance from your warehouse all affect labor and may carry added fees.
Spelling out responsibility for pets, smoking, staining, and damaged items protects your inventory.
Inventory availability changes, and a set expiration date and deposit hold the booking.
| Service | Priced | Typical range |
|---|---|---|
| Staging consultation (occupied home, written report) | flat fee | $150-500 |
| Hourly design or consulting time | per hour | $75-150 |
| Vacant staging: key rooms installation | flat fee | $1,500-3,500 |
| Vacant staging: full home installation | flat fee | $3,000-7,500 |
| Furniture and decor rental after installation | per month | $500-2,500 |
| Occupied home staging using client's furniture plus accessories | per hour | $75-125 |
| De-staging and removal | flat fee | $300-1,200 |
| Rental extension beyond the initial term | per month | $400-2,000 |
Typical US ranges. Rates vary by region, experience, and job size.
Ceiling heights, floor plans, stairs, and the number of rooms affect how much furniture and labor you need. Walk the property or review a detailed floor plan before giving a number.
Present a key rooms option and a full-home option side by side. Many sellers choose the middle option when they can see what each level includes.
Delivery, setup, and removal take roughly the same time and truck cost on a small condo as on a larger home. A minimum keeps small jobs from costing you money.
Include the installation fee plus two or three months of rental in your quote so the client sees the real cost, not just the first payment.
For vacant homes, most stagers provide a free walk-through and quote. For occupied homes, a paid consultation with written recommendations is common, since you are giving design advice the client can use without hiring you.
Fourteen to thirty days is typical. Inventory and your install schedule can change quickly, especially in busy listing seasons, so an expiration date protects you from holding items for free.
Include the monthly extension rate in the estimate and agreement. If the client accepts the quote, they have agreed to those terms, and you can bill extra months without renegotiating.
Yes, in most cases. An estimate is a price, while a staging agreement covers ownership of items, damage responsibility, access, rental term, and payment. Many stagers combine both into one document the client signs and returns with a deposit.
Use the Property Stager invoice template to bill the client, or convert this estimate once it's approved.
Property Stager invoice template