Boat Repair Invoice Template (Free)

Boat repair businesses include marine mechanics, fiberglass and gelcoat specialists, marine electricians, rigging and canvas shops, and mobile techs who work at the slip, the yard, or the owner's driveway. They bill for diagnostic time, repair labor, parts and materials, haul-outs and storage, and shop supplies. Jobs range from a one-hour impeller swap to a multi-month repower or hull restoration.

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INVOICE

#1001
$0.00
Due:

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Your Business Name

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Client Name
Invoice Date
Due Date
Description
Qty
Rate
Amount
Description
1
$0.00
$0.00
Subtotal:$0.00
Total:$0.00

Terms & Conditions

Payment is due within 30 days of invoice date.

How Boat Repair pricing works

Most boat repair is billed hourly for labor, plus parts at a markup, plus a small shop supplies or environmental fee. Shop rates are usually lower than mobile rates because mobile work includes travel and a stocked truck. Many shops set a one-hour minimum for diagnostics and a trip charge for dockside calls. Routine jobs such as oil changes, winterization, and commissioning are often sold as flat-fee packages priced by engine type or boat length. Fiberglass and paint work is sometimes quoted per foot of boat length or per square foot of repair. Larger projects such as repowers, engine rebuilds, and refits are typically billed time and materials against a written estimate, with progress billing and a deposit to cover parts. Parts are commonly marked up 15-40%, with special-order and high-cost parts at the lower end. Yard charges like haul-out, launch, blocking, and storage are usually billed per foot of boat length and passed through from the marina or itemized separately.

ServicePricedTypical range
Shop labor, marine mechanicper hour$95-150
Mobile dockside laborper hour$115-175
Trip charge (mobile service call)per visit$50-150
Diagnostic (engine, electrical, or electronics)per hour$100-160
Fiberglass and gelcoat repair laborper hour$90-140
Outboard winterization or annual serviceflat fee$200-600
Bottom paint application (labor only)per foot of boat length$18-40
Haul-out and launch (travelift)per foot of boat length$8-20

Typical US ranges. Rates vary by region, experience, and job size.

Sample Boat Repair invoice

DescriptionQtyRateAmount
Mobile dockside call: diagnose no-start on twin outboard, 24 ft center console1 visit$95.00$95.00
Diagnostic labor, fuel system and starting circuit1.5 hours$135.00$202.50
Replace fuel/water separator filter elements (2) and clean bowl2 each$38.00$76.00
Replace starter solenoid, port engine (part, includes markup)1 each$124.00$124.00
Repair labor, solenoid and battery cable terminal replacement1.25 hours$135.00$168.75
Shop supplies and disposal fee1 flat fee$25.00$25.00
Total$691.25

Notes: Payment due within 15 days of invoice date. Parts carry the manufacturer warranty; labor is warrantied for 90 days. A 1.5% monthly fee applies to balances past due. Vessel will not be released from the yard until balances on completed work are paid.

What to include on your Boat Repair invoice

  • Vessel name, hull ID (HIN), make, model, and length

    Identifies exactly which boat was worked on, which matters for warranty claims, insurance, and disputes over multiple vessels owned by the same client.

  • Engine make, model, serial number, and engine hours

    Records the condition of the equipment when you serviced it and supports warranty claims and maintenance history.

  • Itemized parts with part numbers and quantities

    Owners and insurers want to see what was replaced, and it makes warranty returns easier.

  • Labor broken out by task with hours and rate

    Separating diagnostic, repair, and travel time reduces pushback on total hours.

  • Yard, haul-out, storage, and launch charges listed separately

    These are often pass-through costs from a marina or yard and should not be hidden in labor or markup.

  • Shop supplies, environmental, and disposal fees

    Covers oil, fuel, bottom paint waste, and solvents. A clear line item avoids looking like padding.

  • Reference to the signed work authorization or estimate number

    Ties the bill to what the owner approved, including any approved change orders for added work.

Payment terms

For small repairs, payment is usually due at pickup or on completion, often by card, check, or ACH. Larger jobs typically require a deposit of 25-50% or the full cost of special-order parts before ordering, then progress payments at set milestones and the balance before the boat is launched or leaves the yard. Net 15 is common for commercial clients and marinas. Late fees of 1-2% per month are typical if stated in writing in advance. In many states, a repair shop can file a mechanic's or possessory lien on a vessel for unpaid work, but the rules vary, so check your state's requirements and keep your signed work authorization on file.

Billing tips

Get a signed work authorization before touching the boat

Include the approved scope, hourly rate, estimate limit, storage terms, and a statement that you may hold the vessel until paid. This supports a lien claim if you need one and prevents arguments about what was approved.

Collect deposits for parts

Marine parts are often special order and non-returnable. Collect payment for them upfront or require a deposit so you are not carrying the cost of an engine or electronics package if the owner walks away.

Bill diagnostic time even if the owner declines the repair

Tracing a fault is real work. State the diagnostic minimum on your estimate or authorization and invoice it whether or not the repair goes ahead.

Document discoveries with photos and get approval before extra work

Soft decking, corroded wiring, and hidden hull damage show up once you open things up. Photograph them, send a written change order, and wait for approval before doing the extra work.

Charge storage when jobs stall

If an owner delays approval or payment, boats take up yard space. Put a storage rate, such as a per-foot daily or monthly charge, in your authorization and start billing after a stated grace period.

Boat Repair invoice FAQ

Should I charge a trip fee for mobile boat repair?

Yes, most mobile techs do. A flat trip charge or a travel-time rate covers drive time and truck costs. Some waive it for customers on a service contract or when multiple boats at the same marina are serviced in one visit.

How much should I mark up marine parts?

Typical markups run 15-40% over your cost. Smaller, common parts such as filters and impellers carry higher markups, while expensive items like engines and electronics are marked up less. Apply the same policy to all customers and show it consistently.

Can I hold a boat until the invoice is paid?

In many states, a repair shop has a possessory lien on a vessel in its custody for unpaid repairs, but the rules and notice requirements vary. Keep a signed authorization stating your terms and check your state's law or talk to a maritime attorney before selling or retaining a boat.

Do I charge sales tax on boat repairs?

It depends on the state. Many states tax parts but not labor, some tax both, and some have exemptions for commercial vessels or work on boats used in certain ways. Check with your state's department of revenue and show tax separately on the invoice.

How do I handle warranty work on an invoice?

List the work with the usual labor and parts detail, then show the warranty credit or manufacturer-billed amount as a separate line so the customer sees a zero or reduced balance. Include the warranty claim number for the manufacturer.

Quoting a job first?

Send a Boat Repair estimate for approval, then turn it into an invoice when the work is done.

Boat Repair estimate template

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