Florists design and sell fresh and silk flower arrangements for weddings, funerals, corporate accounts, and everyday occasions. Invoices usually cover custom event florals, delivery and setup, rentals such as arches and vases, and recurring weekly arrangements for restaurants, hotels, and offices.
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Most florists price by the piece for retail and event work: a bridal bouquet, a boutonniere, a centerpiece, or a ceremony arch each has its own price. Wedding and event work is often sold as a package or a total budget, with a design fee or minimum order on top. The common approach is to take the wholesale cost of flowers and greens and multiply it by 3 to 4 to cover labor, supplies, overhead, and waste, then add separate lines for delivery, setup and breakdown, and rentals. Sympathy work, such as casket sprays and standing arrangements, is priced per piece. Recurring corporate accounts are usually billed weekly or monthly at a set price per arrangement, with a delivery fee. Rush orders, holiday weeks (Valentine's Day, Mother's Day), and hard-to-source flowers often carry a surcharge or higher pricing.
| Service | Priced | Typical range |
|---|---|---|
| Bridal bouquet | per piece | $125-300 |
| Boutonniere or corsage | per piece | $15-45 |
| Reception centerpiece | per piece | $60-200 |
| Ceremony arch or large installation | flat fee | $400-1,500 |
| Event delivery, setup, and breakdown | flat fee | $150-500 |
| Local delivery of retail orders | per delivery | $10-20 |
| Weekly corporate or restaurant arrangement | per arrangement | $50-150 |
| Sympathy standing spray or casket piece | per piece | $150-450 |
Typical US ranges. Rates vary by region, experience, and job size.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Bridal bouquet, garden rose and ranunculus, ivory and blush | 1 each | $185.00 | $185.00 |
| Bridesmaid bouquets | 4 each | $75.00 | $300.00 |
| Boutonnieres | 6 each | $18.00 | $108.00 |
| Reception centerpieces, low compote style | 10 each | $85.00 | $850.00 |
| Ceremony arch florals (arch rental not included) | 1 flat fee | $650.00 | $650.00 |
| Delivery, setup, and breakdown, venue 25 miles away | 1 flat fee | $275.00 | $275.00 |
| Total | $2,368.00 | ||
Notes: Deposit of $1,000 received at booking. Balance due 14 days before the event date. Rental vases and stands remain the property of the studio and must be returned within 3 days of the event or a replacement fee applies. Flowers are seasonal and substitutions of similar color and style may be made if a variety is unavailable.
Florals are made for a specific day and place, and this ties the invoice to the signed order and delivery window.
Clients often add or remove bouquets and centerpieces, so listing each piece shows exactly what was ordered at final count.
Venue distance and timing affect labor, and separating these fees makes them easy to explain.
Arches, stands, and vases are reusable and costly to replace. List each item, the return date, and any replacement fee.
Flowers are ordered from wholesalers days before an event, so showing the deposit and a firm balance date keeps cash flow predictable.
Flower varieties can change due to supply, so a short note sets the expectation that colors and style will be matched but not always exact varieties.
Many states tax flowers and floral services, while some clients such as nonprofits may be exempt. Record the tax charged or the exemption certificate on file.
For weddings and large events, most florists collect a non-refundable retainer or deposit of 25 to 50 percent at booking, with the balance due 7 to 30 days before the event. Many require the final guest count or order changes by a set date, often 2 to 4 weeks out. Retail and sympathy orders are paid in full at the time of order, since the flowers are perishable. Corporate and restaurant accounts are normally billed weekly or monthly with net 15 or net 30 terms, and a late fee of 1.5 percent per month is common if stated in advance. Cards, bank transfer, and checks are the usual methods, and many florists add a card processing fee only where local rules allow it.
Flowers cannot be resold once arranged, and you will be busy on the event day. Require full payment ahead of time, and state it in your contract so you are not chasing a client at a reception.
Wholesale stems arrive with some loss from damage and bloom timing. Price with a margin that covers waste, and add a small buffer of extra stems for repairs and last-minute fixes.
Keep a written list of arches, stands, and vases that leave your shop. Add a replacement fee to the terms, and invoice it if items are not returned by the date you set.
Guest counts and party sizes often shift in the final weeks. Send a revised invoice with a new total each time the order changes so the final balance matches what you actually make.
Wholesale prices rise around Valentine's Day and Mother's Day, and labor is tight. Set a holiday pricing policy or minimum order and tell clients before they order.
Yes. Most wedding florists take a non-refundable retainer of 25 to 50 percent to reserve the date, since they turn down other bookings and buy stems specifically for that order. Put the amount and refund terms in your contract and show the deposit as a credit on the final invoice.
It depends on your state. Many states tax flower sales, and some also tax delivery or set-up fees, while some exempt certain services. Check with your state revenue department or a local accountant, and list tax as its own line on the invoice.
List each rental as its own line with a rental fee, if any, and note the return date. State a replacement fee in your terms, and some florists also hold a refundable deposit on high-value pieces.
Your contract should set a cutoff date after which changes cannot reduce the total. Once flowers are ordered from your wholesaler, you are generally owed payment for the order as agreed, so set that date based on your wholesaler's lead time.
Most florists bill monthly for steady accounts, listing each delivery date and arrangement on one statement, with net 15 or net 30 terms. For new accounts, weekly billing or card on file reduces the risk of late payment.
Send a Florist estimate for approval, then turn it into an invoice when the work is done.
Florist estimate template