Nail technicians bill clients for manicures, pedicures, enhancements like acrylic and gel extensions, nail art, and add-on treatments. Invoices come from booth renters, salon owners, mobile techs, and event or bridal nail services. Most work is paid at the end of the appointment, but invoices matter for deposits, group bookings, mobile visits, and corporate or party jobs.
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Invoice_1001_Client_2026-10-14.pdf
Nail techs usually price per service rather than per hour, using a menu with a base price and add-ons. A set of acrylics or gel extensions is priced by length and shape, with fills priced separately on a two to three week cycle. Nail art is commonly charged per nail or per design level (simple, detailed, hand-painted, 3D charms). Removals, repairs, and extra length are separate line items. Mobile and event services add a travel fee or a per-person minimum. Booth renters set their own prices, while employees often follow salon pricing. Many techs also collect a deposit to hold the appointment, which is applied to the final total, and tips are tracked separately from service revenue.
| Service | Priced | Typical range |
|---|---|---|
| Classic manicure (polish) | per service | $25-45 |
| Gel manicure | per service | $35-65 |
| Classic or spa pedicure | per service | $35-75 |
| Acrylic or hard gel full set | per set | $55-120 |
| Acrylic or gel fill | per fill | $40-80 |
| Nail art | per nail or per set | $3-15 per nail, $20-80 per set |
| Removal (gel or acrylic) | per service | $10-25 |
| Mobile or event service travel fee | flat fee | $25-75 |
Typical US ranges. Rates vary by region, experience, and job size.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Bridal party gel manicure (bride and 4 bridesmaids) | 5 service | $55.00 | $275.00 |
| Bride: French tip design with hand-painted accent nails | 1 set | $40.00 | $40.00 |
| Gel removal (2 guests) | 2 service | $15.00 | $30.00 |
| Mobile service travel fee (on-site at venue) | 1 flat fee | $50.00 | $50.00 |
| Deposit received (applied to balance) | 1 credit | -$100.00 | -$100.00 |
| Total | $295.00 | ||
Notes: Balance of $295 due on the day of service. Tips are not included. Cancellations within 48 hours forfeit the deposit. Please let me know of any nail allergies or conditions before the appointment.
Mobile and event jobs need a clear record of where and when the service happened, which helps with disputes and your own bookkeeping.
Itemizing the set, art, repairs, and removals shows how the total was reached and prevents questions about extra charges.
Parties and bridal groups often split the bill or pay one person, so each service should be traceable to a guest.
Showing the deposit as a credit keeps the total accurate and proves the client already paid part of it.
Travel is a real cost and should be a visible line item rather than folded into service prices.
Tips are generally reported differently from service income, so recording them separately makes tax time cleaner.
Many states require a cosmetology or nail technician license, and some salons or clients ask to see it. Check your local rules on what must appear.
Most nail appointments are paid at checkout by card, cash, or a payment app. Invoices are mainly used for deposits, bridal and event bookings, corporate wellness days, and mobile visits. A deposit of $25-50 per client, or 25-50% for group bookings, is common and is usually non-refundable if the client cancels late. Balances for events are typically due on the day of service, or a few days before for large groups. Late cancellation and no-show fees of 25-50% of the service price are common, and any such policy should be stated at booking. If you invoice a business, net 15 or net 30 terms are typical.
Full sets, nail art sessions, and group bookings take a large block of time. A deposit protects that slot and reduces no-shows.
Write the notice window and fee on the invoice or booking confirmation so a late-cancel charge is not a surprise.
Removing another salon's work or fixing broken nails takes extra time. List them as their own lines so clients see what the extra cost covers.
Define a few tiers, such as simple accent, detailed, and fully custom, and apply a per-nail price to each. This avoids haggling over each design.
Gel products, rhinestones, and charms add up. Review your material costs now and then so your add-on prices still leave a margin.
Keep tips on a separate line or record them apart from the service total. Tips are generally reported as income, but how they are handled depends on whether you are an employee or a booth renter, so check with a tax professional.
Yes, if you tell clients the policy in advance. State the notice window and fee at booking and repeat it on the invoice or confirmation.
List each service by guest or by type, add any travel or setup fee, and show the deposit as a credit. Agree up front whether one person pays or each guest pays their own share.
It depends on the state. Many states do not tax personal services, but retail products you sell, such as polish or nail care kits, are often taxable. Check with your state revenue department.
A booth renter is generally self-employed and bills clients directly under their own business name. An employee is usually paid by the salon, which handles the client's payment. Your arrangement affects who issues receipts and who reports the income.
Send a Nail Technician estimate for approval, then turn it into an invoice when the work is done.
Nail Technician estimate template