Windshield Repair Invoice Template (Free)

Windshield repair technicians fix chips, cracks, and damaged glass for individual drivers, fleets, dealerships, and insurance-referred customers. Many work solo from a mobile van, while others run a small shop with a few techs. Invoices typically cover resin chip repairs, crack repairs, full windshield replacement, mobile service fees, and add-ons such as ADAS recalibration or rain sensor transfer.

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INVOICE

#1001
$0.00
Due:

From

Your Business Name

Bill To

Client Name
Invoice Date
Due Date
Description
Qty
Rate
Amount
Description
1
$0.00
$0.00
Subtotal:$0.00
Total:$0.00

Terms & Conditions

Payment is due within 30 days of invoice date.

How Windshield Repair pricing works

Chip and crack repairs are usually a flat fee per repair, with a lower price for each additional chip on the same windshield. Full replacements are priced as a flat job total that combines the glass, moldings and clips, urethane adhesive, and labor, and the glass part is often marked up from your supplier cost. Mobile service is either built into the price or billed as a trip fee, with extra for long distances. ADAS camera recalibration is billed as a separate line, either static in-shop or dynamic on the road. Fleet and commercial accounts often get a negotiated per-repair rate or a volume discount. Insurance work is billed to the carrier or a third-party administrator at agreed schedules, with the customer paying any deductible or safety-related items directly.

ServicePricedTypical range
Chip repair (first chip)per repair$60-130
Additional chip on same windshieldper repair$15-40
Crack repair (up to about 12 inches)per repair$90-200
Windshield replacement (standard, no sensors)flat fee, parts and labor$250-500
Windshield replacement (with rain sensor, heated or acoustic glass)flat fee, parts and labor$400-1,000
ADAS camera recalibrationper calibration$150-400
Mobile service feeper visit$0-75
Headlight restorationper pair$60-130

Typical US ranges. Rates vary by region, experience, and job size.

Sample Windshield Repair invoice

DescriptionQtyRateAmount
Windshield replacement, 2019 Honda CR-V, OEM-equivalent glass with rain sensor bracket, new molding and urethane1 job$595.00$595.00
Forward camera static ADAS recalibration1 calibration$225.00$225.00
Mobile service, on-site at customer's home1 visit$40.00$40.00
Chip repair on passenger side rear window tint area (not applicable) - wiper blade replacement2 each$18.00$36.00
Glass disposal fee1 flat fee$10.00$10.00
Total$906.00

Notes: Do not drive the vehicle for at least 1 hour after installation. Leave retention tape on for 24 hours and avoid car washes for 48 hours. Workmanship warranty covers leaks and wind noise for as long as you own the vehicle. Payment due upon completion. Card, cash, and check accepted. Balance unpaid after 15 days is subject to a 1.5% monthly late fee.

What to include on your Windshield Repair invoice

  • Vehicle year, make, model, and VIN

    Windshields are specific to trim and options, so the VIN shows exactly which glass was installed and supports warranty or insurance claims.

  • Glass part number and manufacturer (OEM, OEE, or aftermarket)

    Customers and insurers want to know the type and brand of glass, and it protects you if a dispute comes up about quality.

  • Adhesive brand and safe drive-away time

    Documenting the urethane used and when the car is safe to drive shows you followed the adhesive manufacturer's guidelines.

  • Itemized add-ons: moldings, clips, rain sensor gel pad, camera bracket

    These small parts are easy to forget and add real cost, so listing them prevents questions about the total.

  • ADAS recalibration type and results

    Static or dynamic calibration is a separate service, and noting it with the date shows the safety system was handled.

  • Service location and date

    Mobile work happens at homes and workplaces, and the address and date support trip fees and warranty start dates.

  • Insurance claim number, deductible, and policy holder name

    Carriers and third-party administrators reject invoices without a claim reference, and the customer needs to see what they owe.

Payment terms

Most retail customers pay at completion by card, cash, or check, and mobile techs often take payment on site with a card reader. For special-order glass, some shops ask for a deposit of 25-50% when the part is ordered, especially for expensive or hard-to-source glass. Insurance jobs are usually billed to the carrier or administrator, which can take 30-60 days to pay, while the customer pays their deductible at the time of service. Fleet and commercial accounts are commonly net 15 or net 30. Late fees of 1-1.5% per month are common if stated on the invoice or agreement ahead of time.

Billing tips

Collect the deductible on site

When an insurance claim covers the job, collect the customer's deductible before you leave. Chasing a small balance weeks later costs more in time than it is worth.

Bill ADAS recalibration as its own line

Calibration takes equipment, space, and time. If you fold it into the glass price, you lose track of its cost and customers may push back on the total. A separate line makes the work visible.

Photograph the damage before you start

Take photos of existing chips, cracks, and dash or paint damage before work. Attach the notes to the job record so you can answer disputes quickly.

Charge a cancellation or no-show fee for mobile jobs

Driving to an empty driveway costs fuel and a slot in your day. State a trip fee for no-shows in your quote and on the invoice terms.

Set a repair-to-replace credit policy

If a chip repair fails and the customer upgrades to a replacement, many shops credit the repair fee toward the replacement. Write your policy down and show the credit as a line item.

Windshield Repair invoice FAQ

Should I charge sales tax on windshield repair?

It depends on the state. Many states tax parts but not labor, and some tax both. Replacement glass is usually taxable as a part, while repair labor may not be. Check with your state revenue department or an accountant, and show tax as its own line.

How do I invoice an insurance company for a glass claim?

Include the claim number, policy holder name, vehicle VIN, date of loss, and an itemized list of parts and labor at the agreed rates. Many carriers route glass claims through a third-party administrator with its own portal or submission process, so follow their format.

Can I bill for chip repair if the chip cracks during the repair?

Most techs state in their quote that repairs aim to stop spreading and improve appearance but do not guarantee the chip will not crack. If a crack occurs during repair, many shops still bill the repair fee and offer a replacement credit, but your written terms should say which applies.

What do I do if a customer disputes a leak after replacement?

Refer to your workmanship warranty on the invoice, inspect the vehicle, and fix the leak at no charge if it is a workmanship problem. Keep photos and the invoice record showing the adhesive used and the installation date.

Do I need to put the warranty on the invoice?

It is a good idea. Print the warranty terms or a short summary on the invoice so the customer has proof of coverage, and so you have a record of what you promised.

Quoting a job first?

Send a Windshield Repair estimate for approval, then turn it into an invoice when the work is done.

Windshield Repair estimate template

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