Pet boarders send quotes when a client is booking a longer stay, boarding multiple pets, or has special needs like medication or a senior dog with mobility issues. Clients usually compare nightly rates, what is included, and extras such as playtime and exit baths between a few facilities or home boarders.
When to use estimates: Use estimates to provide project quotes and get client approval before starting work. Once approved, convert your estimate to an invoice with one click to collect payment.
Create an invoice for payment collection
Upload logo
PDF will be generated with filename:
Invoice_1001_Client_2026-10-14.pdf
Check-in and check-out times affect the number of nights billed, and a stay that spans a holiday may include a surcharge.
Rates often vary by size and species, and multi-pet discounts depend on pets sharing a space.
A standard run, private suite, and in-home stay carry different rates, and owners should know exactly which one they are paying for.
List meals, walks, playtime, bedding, and updates so clients can compare accurately and know which services cost extra.
Medication, special diets, baths, and extra walks are billed separately, and clients should see the per-unit price before they agree.
Stating required vaccines and any temperament evaluation up front avoids last-minute cancellations or refused check-ins.
Putting these in the quote means the client has agreed to them before booking and you can enforce them later.
| Service | Priced | Typical range |
|---|---|---|
| Dog boarding, standard kennel or run | per night | $35-65 |
| Dog boarding, private suite or in-home | per night | $50-90 |
| Cat boarding | per night | $20-45 |
| Additional pet, same household | per night | $20-40 |
| Medication administration (oral) | per day | $3-10 |
| Injection or insulin administration | per dose | $8-20 |
| Extra walk or playgroup session | per session | $10-25 |
| Exit bath | per bath | $25-65 |
| Holiday surcharge | per night | $5-20 |
Typical US ranges. Rates vary by region, experience, and job size.
Add up nights, additional pets, expected add-ons, and any holiday surcharge into one estimated total. Clients compare totals, and a clear number avoids confusion at pickup.
A modest discount of 5-10% for stays of 7 or more nights keeps longer bookings steady. List it as a line item so the client sees the savings.
For pets with insulin, multiple daily medications, or mobility needs, charge per dose or per day. This covers the extra time and stays fair if the pet's needs change.
Quotes for peak dates should expire in a few days to a week, since spots fill fast. Say clearly that dates are not held until the deposit is paid.
Many boarders do, especially for dogs. It lets you assess temperament and needs before committing to a price. Some charge a small evaluation fee or credit it toward the first stay.
A quote is generally an estimate of the expected total. State that the final bill may change if the stay is extended, if the pet needs extra care, or if emergency costs come up. Stay inside the quote when the circumstances are the same.
Quote the nightly rate with a minimum number of nights and state that additional nights are billed at the same rate, or the holiday rate if applicable. Ask for a card on file to cover extended stays.
Not necessarily. One quote can list each pet with its own rate and add-ons, then show a combined total. This keeps the paperwork simple and makes multi-pet discounts easy to see.
Use the Pet Boarding invoice template to bill the client, or convert this estimate once it's approved.
Pet Boarding invoice template