Pet daycares send estimates mostly for boarding stays, holiday bookings, multi-dog households, and recurring schedule or membership pricing. Clients comparing facilities look at the daily rate, what is included, and extra charges such as late pickup, add-ons, and cancellation fees.
When to use estimates: Use estimates to provide project quotes and get client approval before starting work. Once approved, convert your estimate to an invoice with one click to collect payment.
Create an invoice for payment collection
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Invoice_1001_Client_2026-10-14.pdf
Dates determine rates, especially around holidays, and confirm the spot is reserved for those days.
Multi-dog pricing and capacity depend on how many animals are coming, and it avoids a surprise when a second dog shows up.
Make clear whether meals, treats, play groups, webcam access, and basic enrichment are included or extra.
Dogs usually need a passed temperament evaluation and current rabies, DHPP, and often bordetella vaccines. A dog turned away without these should not become a billing dispute.
Baths, medication, training, and one-on-one time are optional extras. Listing prices up front prevents surprise charges.
These are the most common sources of disagreement, and clients should see the fees before they commit.
A clear deposit and payment schedule protects you from last-minute cancellations, especially in peak periods.
| Service | Priced | Typical range |
|---|---|---|
| Full-day daycare | per dog per day | $30-55 |
| Half-day daycare (up to 4-5 hours) | per dog per half day | $20-35 |
| Daycare package (10 days) | per package | $270-480 |
| Overnight boarding | per night | $40-80 |
| New dog temperament evaluation | flat fee | $15-40 |
| Bath add-on | per bath | $20-50 |
| Medication administration | per dose or per day | $2-8 |
| Late pickup fee | per 15 minutes or flat fee | $5-25 |
Typical US ranges. Rates vary by region, experience, and job size.
Holidays and school breaks fill quickly. List a holiday surcharge or minimum stay as its own line so clients see why the rate differs from normal weeks.
For regular clients, show the pay-per-day price next to a 10 or 20-day package price and a monthly option. Clients usually choose the one that fits their schedule when they can see the savings.
Price based on your staff-to-dog ratio and the space you have, not just competitors. A rate that works only when you are at full capacity leaves no room for slow weeks.
Rates and availability change. A quote valid for 14 to 30 days, or until the dates are booked, keeps you from honoring old prices.
For standard daycare, a posted price list is often enough. A written estimate is useful for boarding stays, holiday bookings, multiple dogs, and anything with add-ons, since the total is higher and more variable.
Many facilities do, often 25 to 50 percent, and full prepayment for holidays. Include the deposit amount and the refund terms on the estimate so it is agreed before the booking is confirmed.
State in your estimate and agreement what happens. Many facilities keep the evaluation fee and refund any deposits or package payments. Whatever your policy is, put it in writing before the evaluation.
Use the Pet Daycare invoice template to bill the client, or convert this estimate once it's approved.
Pet Daycare invoice template