Test prep tutors send an estimate or proposal when a family or adult learner asks what a full prep program will cost, usually weeks or months before a test date. Clients often compare you against test prep companies, online courses, and other private tutors, so the quote should show total cost, session count, and what is included.
When to use estimates: Use estimates to provide project quotes and get client approval before starting work. Once approved, convert your estimate to an invoice with one click to collect payment.
Create an invoice for payment collection
Upload logo
PDF will be generated with filename:
Invoice_1001_Client_2026-10-14.pdf
Tying the quote to a specific exam and goal sets expectations and shows the number of sessions you recommend is based on the starting point and timeline.
State how many sessions per week, how long each is, and over how many weeks, so the total hours are not open to interpretation.
If the first step is a diagnostic and a custom plan, say whether it is included or charged separately so the client is not surprised by an extra line.
Clarify whether books, printed tests, and question banks are included or billed at cost, since families often assume they are covered.
Say if sessions are online or in person, where they take place, and whether travel to the student's home adds a fee.
Tutoring only works if the student practices, so note expected weekly practice and that results depend on it. This also protects you if progress stalls.
Include your late-cancel rule, how long sessions remain valid, and what happens if the student stops early, so these terms are agreed before payment.
| Service | Priced | Typical range |
|---|---|---|
| SAT/ACT one-on-one tutoring | per hour | $60-150 |
| GRE/GMAT one-on-one tutoring | per hour | $90-200 |
| LSAT/MCAT one-on-one tutoring | per hour | $100-250 |
| AP exam or SSAT/ISEE tutoring | per hour | $50-120 |
| Small group class (3-6 students) | per student per session | $30-70 |
| Diagnostic test with score review | flat fee | $75-200 |
| Prepaid session package (10 sessions) | package | $550-1,400 |
| Printed practice tests and materials | flat fee | $20-75 |
Typical US ranges. Rates vary by region, experience, and job size.
Families budget for a full program. Show the hourly rate and the package total, for example 12 sessions at $90 for $1,080, so they can compare it to a course or company program.
A basic package, a standard package with a diagnostic and extra practice tests, and an intensive package before the exam give clients a choice without needing to negotiate your rate.
A student looking to raise a score by a few points needs fewer sessions than one aiming for a large jump. Explaining this in the quote shows your recommendation is reasoned, not padded.
Test dates are fixed and your schedule fills up near them. A quote valid for 14 days encourages a decision and protects your availability.
Many tutors offer a short free call, around 15 to 30 minutes, to learn the student's goals and timeline. A free full session is less common. If you want to offer a trial, consider a discounted first session instead.
Quote the diagnostic first as a flat fee, then provide a program quote after reviewing results. Alternatively, give a range of sessions and say the final recommendation follows the diagnostic.
It is a good idea. A short written agreement or accepted quote that includes the session count, price, payment schedule, and cancellation terms gives both sides a clear record, especially for large prepaid packages.
Only if the scope changes, such as the student asking for extra sessions or a second exam. Keep the original quote as written and send a new quote or add-on for the additional work.
Use the Test Prep Tutor invoice template to bill the client, or convert this estimate once it's approved.
Test Prep Tutor invoice template