BJJ coaches send quotes for seminars, corporate or school programs, multi-week private coaching plans, and competition camps. The client usually compares your fee against other instructors' rates, your rank and credentials, and what is included such as travel, session length, and number of attendees.
When to use estimates: Use estimates to provide project quotes and get client approval before starting work. Once approved, convert your estimate to an invoice with one click to collect payment.
Create an invoice for payment collection
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Invoice_1001_Client_2026-10-14.pdf
A two-hour seminar and a full-day event with three sessions are very different workloads, and the quote should say which is expected.
Teaching 10 experienced adults is different from 40 mixed-level students or kids, and it affects both your preparation and the price.
Clarifying the curriculum prevents a host from expecting something you did not plan to teach.
State whether these are included, reimbursed, or billed separately, and who books them, to avoid surprise costs.
You need to know the space has enough clean mats, and whether you must bring anything, before you commit.
Events get postponed or cancelled, and a written policy protects you from losing a date you could have booked elsewhere.
Hosts often film seminars or use your name and image in marketing, so clarify what is allowed and whether it affects your price.
| Service | Priced | Typical range |
|---|---|---|
| Private lesson (1 on 1) | per hour | $60-150 |
| Semi-private lesson (2-4 people) | per hour | $80-200 |
| Private lesson pack (10 sessions) | per pack | $500-1,300 |
| Seminar or workshop (instructor fee) | flat fee | $500-3,000 |
| Competition corner coaching | per day | $150-500 |
| Kids or school self-defense program | per class | $75-200 |
| Corporate or group self-defense session | per session | $200-600 |
| Online video analysis / remote coaching | per month | $75-250 |
Typical US ranges. Rates vary by region, experience, and job size.
A seminar fee covers preparation, reputation, and the time away from your own classes. Check what comparable instructors in your region charge and set your fee to match your credentials and draw.
Hosts who are unsure about turnout may prefer a lower guarantee with a share of the door. Spell out how attendance is counted and how you will be paid.
Itemize flights or mileage, hotel nights, and a per-diem so the host sees the full cost. If you quote travel as a rough number, state that it is an estimate and that actual costs will be billed.
For private clients preparing for a tournament, quote a camp of 8 to 12 sessions at a modest discount. Include the end date so the plan has a clear scope.
Seminar dates and travel prices change, so 14 to 30 days is typical. State the expiration date on the quote and hold the event date only after the deposit arrives.
Some coaches do one, but it is better to offer a short discounted intro session. That way the student commits and you are paid for your time.
Reduce the scope rather than the rate where you can, for example fewer sessions or no travel included. If you do lower the fee, keep the cancellation and deposit terms the same.
A quote alone is usually not a full contract. Once the client accepts and pays a deposit, you have a stronger agreement. For larger events, use a short written contract that references the quote.
Use the BJJ Coach invoice template to bill the client, or convert this estimate once it's approved.
BJJ Coach invoice template