Career consultants send estimates when a prospective client asks about a resume package, a coaching program, or a corporate workshop. Clients usually compare your price with other consultants, resume-writing services, and free options like university career centers. A clear scope and a defined outcome help you stand out on more than price.
When to use estimates: Use estimates to provide project quotes and get client approval before starting work. Once approved, convert your estimate to an invoice with one click to collect payment.
Create an invoice for payment collection
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Invoice_1001_Client_2026-10-14.pdf
List the resume, cover letter template, LinkedIn update, and any other documents so the client knows exactly what is included.
State how many coaching sessions are included and how long each lasts, so there is no confusion about whether a session runs 45 or 60 minutes.
Say how many edits are included and how many business days each draft takes. This prevents disputes about delays and endless changes.
Draft timelines depend on receiving the current resume, job descriptions, and a completed intake form. Late materials should move your schedule, not your price.
Note that job applications, recruiter outreach, and placement are not included unless quoted separately, so clients do not assume you will apply on their behalf.
Assessment fees, portfolio hosting, or professional headshot referrals should be noted if they are billed separately.
State how long the quote is valid and what triggers the start, such as a signed agreement and deposit.
| Service | Priced | Typical range |
|---|---|---|
| One-on-one career coaching session (60 min) | per hour | $75-250 |
| Resume writing (entry to mid-level) | flat fee | $150-450 |
| Resume writing (executive) | flat fee | $500-1,500 |
| LinkedIn profile optimization | flat fee | $100-400 |
| Mock interview and feedback | per session | $75-200 |
| Career assessment with debrief | flat fee | $150-500 |
| Coaching package (4-6 sessions) | package | $400-1,500 |
| Salary negotiation coaching | per session | $100-300 |
Typical US ranges. Rates vary by region, experience, and job size.
Present a basic option (resume only), a mid option (resume, cover letter, LinkedIn), and a full option (those plus coaching sessions and interview prep). Clients tend to choose the middle tier and you avoid one-off custom pricing.
An executive resume requires more discovery, positioning, and revisions than an entry-level one, even if the final document is the same length. Quote by level so your time is covered.
For workshops and outplacement, give a per-participant price and a day rate for facilitation, plus prep time and materials. Companies expect a line-by-line breakdown they can approve internally.
A 15-minute call reveals whether the client needs a resume tune-up or a full career change plan. It prevents underquoting and helps clients self-select into the right package.
A short, free intro call of 15 to 20 minutes is common and helps you scope the work. Keep it focused on the client's goals and your process, not on free coaching.
Fourteen to thirty days is typical. Job seekers often delay, so a validity date lets you adjust pricing and manage your schedule if they return months later.
Yes, if your estimate states the scope and says changes in target role or added deliverables will be quoted separately. Send a revised estimate before doing the extra work.
Use the Career Consultant invoice template to bill the client, or convert this estimate once it's approved.
Career Consultant invoice template