Fence installers build and repair wood, vinyl, chain link, aluminum, and steel fences for homeowners, builders, HOAs, and commercial property owners. Invoices usually cover linear footage of fence, gates, posts and concrete, removal of old fencing, and any permit or survey costs. Most work is done by a small crew or a solo owner who buys materials up front and bills in stages.
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Invoice_1001_Client_2026-10-14.pdf
Most fence work is priced per linear foot, installed, with the price covering posts, rails, pickets or panels, hardware, concrete, and labor. Gates are priced separately as flat fees per gate because they take more hardware and time. Tear-out and haul-away of old fence is usually a separate per-linear-foot line. Extras such as rock or rough terrain, stepped grades, stain or sealer, permits, and utility locates are listed individually or built into a contingency. Many installers take a deposit of 30 to 50 percent to cover materials, then bill the balance on completion. Larger jobs may be billed in draws: deposit, materials delivery, and final. Material prices (especially lumber) move, so quotes often carry an expiration date of 15 to 30 days.
| Service | Priced | Typical range |
|---|---|---|
| Wood privacy fence (6 ft cedar or pine), installed | per linear ft | $25-60 |
| Vinyl privacy fence, installed | per linear ft | $30-65 |
| Chain link fence (4-6 ft), installed | per linear ft | $15-40 |
| Aluminum or steel ornamental fence, installed | per linear ft | $30-80 |
| Walk gate, installed | per gate | $250-700 |
| Double drive gate, installed | per gate | $500-1,800 |
| Old fence removal and haul-away | per linear ft | $3-10 |
| Fence repair (post replacement, panel or picket repair) | per hour | $50-95 |
Typical US ranges. Rates vary by region, experience, and job size.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| 6 ft cedar privacy fence, dog-ear pickets, pressure-treated 4x4 posts set in concrete | 160 linear ft | $38.00 | $6,080.00 |
| Single walk gate, 4 ft, with heavy-duty hinges and latch | 1 each | $425.00 | $425.00 |
| Double drive gate, 10 ft, steel frame with cedar pickets | 1 each | $1,100.00 | $1,100.00 |
| Remove and haul away existing chain link fence | 140 linear ft | $4.00 | $560.00 |
| Permit fee (pass-through at cost) | 1 each | $75.00 | $75.00 |
| Total | $8,240.00 | ||
Notes: Deposit of $4,000 received at signing. Balance due within 7 days of completion. Workmanship warranted for 2 years; wood is not warranted against natural warping or checking. Please confirm property line locations were marked before work began.
Clients often own several properties, and the address ties the invoice to the exact job and any permit on file.
Footage is the basis of the price. Listing 6 ft cedar and 4 ft picket separately avoids disputes about what was installed.
Gates are priced separately and hardware choices (self-closing hinges, drop rods, locks) affect cost.
Many cities and HOAs require permits. Showing the number and fee proves the work was permitted and justifies the pass-through charge.
Rock, roots, grade changes, or added sections should appear as their own lines referencing the signed change order.
Shows what was already paid so the client sees the correct amount owed.
Many states require a contractor license on contracts and invoices above a dollar threshold. Check your state rules.
Fence installers commonly collect 30 to 50 percent upfront to buy materials, with the balance due on completion or within 7 to 14 days. For jobs over a few thousand dollars, a three-step schedule works well: deposit at signing, a second payment when materials are delivered or posts are set, and the final payment at walkthrough. Accepted methods are typically checks, ACH, and cards, and some contractors add a card fee for large invoices. Late fees of 1 to 1.5 percent per month are common if stated in the contract in advance. Some states cap deposits on home improvement work or require specific contract language, so check local rules. Commercial clients and builders often pay net 30 and may require lien waivers or a W-9.
Lumber, panels, and concrete are your biggest cost. Collect the deposit first so you are not financing the job, and note the amount on the final invoice.
Most disputes come from fences set on the wrong line. Have the client sign off that the lines are marked or surveyed, and reference that on the invoice.
Lumping these into the per-foot price hides cost and makes it harder to adjust when scope changes. Separate lines also make change orders easy to document.
If the quote is valid only for a set number of days, material price swings will not eat your margin on a delayed start.
Photos of the finished line, gate operation, and post depth make it easier to collect the final payment if the client raises a complaint.
Per linear foot is the industry standard and is easy to adjust when the final footage differs. Show the footage and the rate on the invoice, then add gates, removal, and extras as separate lines.
It depends on the state. Some states treat fence installation as a taxable sale of materials, others tax only the materials or do not tax labor. Check with your state revenue department or an accountant.
Put a clause in your contract that rock, roots, or buried items are extra, then add a line for the added labor or equipment rental, backed by a signed change order if possible.
Yes. List them as pass-through costs at actual price, or include an admin fee if your contract says so. Attach or reference the receipt if the client asks.
Put a punch list process in your contract. Fix the listed items quickly and invoice the balance. Withholding should be limited to the cost of the specific issue, not the whole balance.
Send a Fence Installer estimate for approval, then turn it into an invoice when the work is done.
Fence Installer estimate template