Nannies provide in-home childcare for families, either full-time, part-time, or on a set schedule. Some work as household employees on a payroll, while others work as independent contractors or run a small nanny business with several families. Invoices cover hours worked, overtime, extra children, transportation, and out-of-pocket expenses paid on behalf of the family.
Create an invoice for payment collection
Upload logo
PDF will be generated with filename:
Invoice_1001_Client_2026-10-14.pdf
Most nannies charge by the hour, with the rate set by region, experience, number of children, and duties. Full-time nannies are often paid a weekly or biweekly amount based on a guaranteed number of hours, with overtime at 1.5 times the hourly rate for hours over 40 in a week, as required in many places for household employees. Rates usually go up for each additional child, for infants or multiples, and for extra duties like driving, meal prep, or light housekeeping for the children. Many nannies also charge a guaranteed-hours fee, so they are paid for scheduled hours even if the family cancels. Occasional or short-notice work, holidays, and overnight care are billed at higher rates. Reimbursable costs such as mileage, activity fees, and groceries are listed separately at cost. Whether you are an employee or an independent contractor depends on the facts of the arrangement, and many nannies working in a family's home are treated as household employees, so check the rules with a payroll or tax professional.
| Service | Priced | Typical range |
|---|---|---|
| Full-time nanny, one child | per hour | $18-30 |
| Additional child | per hour, added | $2-5 |
| Part-time or after-school nanny | per hour | $18-28 |
| Newborn care or infant specialist | per hour | $25-40 |
| Overtime (over 40 hours/week) | per hour | 1.5x base rate |
| Overnight care | per night | $150-300 |
| Date night or occasional babysitting | per hour | $18-30 |
| Driving children in your own car | per mile | $0.55-0.70 |
Typical US ranges. Rates vary by region, experience, and job size.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Regular childcare, 2 children, Mon-Fri 7:30am-5:30pm (week of June 2) | 40 hours | $25.00 | $1,000.00 |
| Overtime, Thursday late evening shift (parents' work event) | 3 hours | $37.50 | $112.50 |
| Additional child rate, ages 2 and 5 (included in base rate above) | 0 hours | $0.00 | $0.00 |
| Mileage for school and activity driving | 42 miles | $0.67 | $28.14 |
| Reimbursement: museum admission and snacks (receipts attached) | 1 flat | $38.50 | $38.50 |
| Total | $1,179.14 | ||
Notes: Payment due Friday by end of day via direct deposit or Zelle. Hours are based on the weekly schedule plus the approved Thursday extension. Receipts for reimbursed expenses are attached. Late payments may delay the next week's scheduled care.
Childcare is billed by time, and a daily log with start and end times settles disputes about pickups, late returns, and overtime.
Rates often depend on how many children you are caring for, so the invoice should show what the rate was based on.
Hours over 40 in a week are commonly paid at 1.5 times the base rate, and a separate line makes the calculation clear.
If your agreement pays for scheduled hours the family cancels, showing it as its own line ties the charge to the agreement.
Driving the children for school, activities, or errands is billed per mile, and a log supports the amount and your own records.
Admission fees, supplies, and food you paid for are repayments, not income for your work, so keep them separate and documented.
Families paying weekly or biweekly need to know exactly which days the invoice covers and how to send payment.
Most nannies are paid weekly or biweekly, often on the last day of the work week or the Friday of a pay period, with payment due on receipt. Families who hire a nanny for the first time often sign a work agreement that states the hourly rate, guaranteed hours, overtime, paid time off, sick days, and notice for schedule changes. Some nannies who work as independent contractors or through their own business ask for a deposit or retainer, equal to a week of pay, before they begin. Late fees are less common than with other trades, but a written policy of a flat fee or a percentage after a set number of days is reasonable. Common payment methods are direct deposit, bank transfer, and payment apps, while checks are still used by some families. Household employees are usually paid through payroll with taxes withheld, so confirm with the family and a tax professional how your arrangement is set up.
Agree on a set number of paid hours each week, whether or not the family uses them. This protects your income when parents travel, work from home, or cancel at the last minute.
Keep a simple log with start and end times, signed or texted to the parents at the end of the week. It prevents arguments about late pickups and shows why overtime was owed.
List spending for outings and supplies as its own section with receipts, apart from your wages. This keeps your pay record clean and makes it easy for the family to see what they are repaying.
Cooking for the family, laundry beyond the children's, pet care, or extra siblings can all raise your rate. Name these in your agreement so the invoice matches the job.
Raise your rate by a modest amount each year, often 3 to 5 percent, and tell the family in advance. Annual raises are common and easier to ask for when written into the agreement from the start.
Many nannies who work in a family's home are treated as household employees, which means the family may need to withhold and pay taxes through payroll. Nannies who run their own business with several clients may be independent contractors. The rules depend on the details and your state, so check with a payroll service or tax professional.
In many places, household employees working over 40 hours in a week must be paid at least 1.5 times their regular rate for those hours. List overtime hours on a separate line with the higher rate. Live-in nannies and some states have different rules, so check your local requirements.
It depends on your agreement. Many full-time nannies negotiate guaranteed pay for the family's vacations and a set number of paid days off for themselves. Write these terms into the work agreement so the invoice follows them.
Yes, if you drive the children or run errands in your own car and have agreed to be reimbursed. Many nannies charge at or near the IRS standard mileage rate, and keep a log of dates, destinations, and miles.
Remind them promptly in writing and refer to the due date in your agreement. If late payment is a pattern, add a late fee or a rule that care pauses after a certain number of days unpaid, and put that policy in writing before you begin.
Send a Nanny estimate for approval, then turn it into an invoice when the work is done.
Nanny estimate template