Nannies give a quote or rate proposal before starting with a new family, usually after an interview or trial day. Families compare your hourly rate, guaranteed hours, overtime terms, and what duties are included against other nannies and agencies.
When to use estimates: Use estimates to provide project quotes and get client approval before starting work. Once approved, convert your estimate to an invoice with one click to collect payment.
Create an invoice for payment collection
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Invoice_1001_Client_2026-10-14.pdf
Setting the days, start and end times, and minimum paid hours prevents confusion about what a normal week looks like.
Your rate depends on how many children you care for and whether any are infants or have special needs, so the quote should state what it assumes.
List what you will do, such as meals, laundry for the children, school pickups, and playdates, and what is outside the job, like general housekeeping.
Say how extra hours, late returns, and short-notice requests are billed so the family knows the cost before it happens.
These are a major part of the total pay package, and unclear terms cause disputes later.
State whether you will drive your own car, the mileage rate, and how activity costs and groceries are repaid.
A defined trial of one to four weeks with an agreed rate gives both sides a way to confirm the fit before a longer commitment.
| Service | Priced | Typical range |
|---|---|---|
| Full-time nanny, one child | per hour | $18-30 |
| Additional child | per hour, added | $2-5 |
| Part-time or after-school nanny | per hour | $18-28 |
| Newborn care or infant specialist | per hour | $25-40 |
| Overtime (over 40 hours/week) | per hour | 1.5x base rate |
| Overnight care | per night | $150-300 |
| Date night or occasional babysitting | per hour | $18-30 |
| Driving children in your own car | per mile | $0.55-0.70 |
Typical US ranges. Rates vary by region, experience, and job size.
Give the hourly rate and the expected weekly amount at guaranteed hours. Families budget by week, so the total makes the offer easier to compare.
Check what local nannies and agencies charge, then set your rate based on certifications such as CPR and first aid, years of experience, and special skills like newborn care or multiple languages.
List extra children, overnight care, and driving as their own prices instead of folding them in. Families can then choose what they need.
A paid trial week at your standard rate lets the family see your work and gives you a chance to see if the household suits you.
After a first conversation is best. You can then base the quote on the number of children, the schedule, and the duties, instead of giving a single number that may not fit the job.
Only if you said so in the original quote. State clearly that the trial rate is for a limited time, or that the rate will be reviewed after a set period, so a change is not a surprise.
Two weeks is common. Nannies are scheduled in advance, so a quote with an end date helps you hold the spot without turning down other families indefinitely.
Yes. A quote covers price, but a work agreement covers schedule, pay, time off, and duties. Many nannies and families sign one before the first day of work, and it can be updated as the job changes.
Use the Nanny invoice template to bill the client, or convert this estimate once it's approved.
Nanny invoice template