Pet daycare owners care for dogs (and sometimes cats) during the day while owners work or travel. Invoices usually cover full-day and half-day attendance, multi-day packages, overnight boarding add-ons, and extras like baths, training sessions, or medication handling. Most operators bill families on a recurring basis, so clear invoices help avoid disputes over attendance and package balances.
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Invoice_1001_Client_2026-10-14.pdf
Most daycares charge a flat rate per dog per day, with a lower rate for half days (usually under 4 to 5 hours). Multi-day packages (5, 10, or 20 days) are sold at a discount and paid upfront, with the balance tracked as days are used. Monthly unlimited or set-schedule memberships are common for regular clients. Boarding is priced per night, often with a daycare discount for existing clients. Add-ons such as baths, nail trims, feeding, medication, one-on-one play, or training are billed as separate line items. Many facilities charge extra for late pickup, multi-dog households get a small discount on the second dog, and some charge a one-time evaluation or temperament assessment fee for new dogs. Holiday surcharges are typical for peak dates.
| Service | Priced | Typical range |
|---|---|---|
| Full-day daycare | per dog per day | $30-55 |
| Half-day daycare (up to 4-5 hours) | per dog per half day | $20-35 |
| Daycare package (10 days) | per package | $270-480 |
| Overnight boarding | per night | $40-80 |
| New dog temperament evaluation | flat fee | $15-40 |
| Bath add-on | per bath | $20-50 |
| Medication administration | per dose or per day | $2-8 |
| Late pickup fee | per 15 minutes or flat fee | $5-25 |
Typical US ranges. Rates vary by region, experience, and job size.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Full-day daycare, March 3-28 (12 days attended) | 12 day | $42.00 | $504.00 |
| Half-day daycare, March 14 and March 21 | 2 half day | $26.00 | $52.00 |
| Overnight boarding, March 21-23 | 2 night | $60.00 | $120.00 |
| Bath add-on before weekend pickup, March 28 | 1 bath | $35.00 | $35.00 |
| Late pickup, March 12 (arrived 6:25 pm, closing 6:00 pm) | 1 flat fee | $15.00 | $15.00 |
| Total | $726.00 | ||
Notes: Payment due within 7 days of invoice date. Unused package days are tracked on your account and do not expire for 6 months. Accepted payment: card, ACH, or check. Late balances over 14 days may be subject to a $10 fee and daycare suspension until paid.
Households often have several dogs or more than one person paying, so each charge needs to be tied to the right animal and account.
Clients dispute attendance more than rates. A dated list lets them match charges to their own calendar.
Prepaid packages are a liability on your books and a common question from clients. Showing the balance prevents confusion.
Nights are counted differently across facilities. Spell out the count and any daycare charge on departure day.
Separate lines show what was optional and make surcharges easier to justify.
Showing the discount as its own line makes the pricing visible and avoids questions about why a rate differs.
A fee with the actual arrival time next to it is far easier to collect than a bare surcharge.
Many daycares collect payment upfront for packages and monthly memberships, and bill drop-in days at the end of the week or month. Boarding often requires a deposit of 25 to 50 percent at booking, with holiday dates sometimes requiring full prepayment. Due dates are typically due on receipt to net 7 for attendance invoices. A late fee or account hold after 14 days is common, as long as it is stated in your service agreement. Card on file with auto-pay is the most common method because it handles recurring billing and last-minute add-ons, with ACH, checks, and cash also accepted. State your cancellation and no-show policy in writing, especially for boarding and holidays.
Late pickups are one of the most common disputes. Have clients sign a policy that states closing time, the grace period, and the fee, then reference it on the invoice.
Show purchased, used, and remaining days on each invoice. Decide up front whether packages expire, whether they can be shared among a household's dogs, and whether they are refundable, and write it down.
A temperament evaluation takes staff time and often a half day of supervision. A small fee, or a fee credited toward the first package, covers the cost and filters out casual inquiries.
Baths, medication, and extra play sessions are easy to forget if you wait until month end. Log them daily so they land on the next invoice.
Weekly or monthly auto-pay reduces chasing payments and lets you collect holiday and peak-season charges without separate requests.
Many daycares do, particularly for recurring schedules and holidays, because the spot was held. If you do, state a cancellation window (often 12 to 24 hours) in your agreement and charge full or reduced rate for late cancellations and no-shows.
Invoice the package as a single line item when it is purchased, such as 10-day daycare package at a set price. On later invoices or account statements, show days used and days remaining rather than charging again.
It depends on the state. Some states tax pet boarding or grooming services and others do not, and rules can differ for daycare versus boarding. Check with your state department of revenue or a local accountant before setting up tax on invoices.
In most places yes, if you disclosed it in advance in a signed agreement or on your invoice terms. Keep the amount reasonable, state when it applies, and check any local limits on late fees.
A common approach is a discount of 10 to 15 percent on the second dog, shown as a separate discount line or as a lower rate for that dog. Make sure each dog is listed by name so attendance is clear.
Send a Pet Daycare estimate for approval, then turn it into an invoice when the work is done.
Pet Daycare estimate template