Educators send quotes when a school, library, company, or family asks for a defined program, such as a six-week course, a test prep package, a workshop series, or a curriculum project. Clients compare total price, number of hours, group size, and what materials and reporting are included.
When to use estimates: Use estimates to provide project quotes and get client approval before starting work. Once approved, convert your estimate to an invoice with one click to collect payment.
Create an invoice for payment collection
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Without a set schedule, clients may assume more sessions or a longer term than you priced.
Group pricing depends on the number of students. State the minimum and maximum enrollment and whether siblings or additional students cost extra.
Travel, room rental, and online platform costs affect your price, and the client should know where you will be teaching.
Printed materials and test fees can add up. Clarify whether they are included or billed to the client.
Reporting takes time. If it is included, say so. If it is extra, list the cost.
Missed sessions and withdrawals are the most common disputes, so settle the terms before the program starts.
You cannot promise a score or grade. Describe what you will deliver, such as hours of instruction and practice, rather than a guaranteed outcome.
| Service | Priced | Typical range |
|---|---|---|
| One-on-one tutoring, K-8 or general high school subjects | per hour | $40-80 |
| Advanced subject tutoring (AP, college-level, foreign language) | per hour | $65-120 |
| SAT/ACT test prep, one-on-one | per hour | $75-175 |
| Small-group class (3-6 students) | per student per hour | $25-55 |
| Guest workshop or classroom visit for a school or organization | per session | $250-900 |
| Curriculum or lesson plan development | per hour | $50-100 |
| Educational assessment and written progress report | flat fee | $50-150 |
| College application or essay coaching | per hour | $75-175 |
Typical US ranges. Rates vary by region, experience, and job size.
Work out the hours of teaching, planning, and reporting, then multiply by your rate. A 5-10% discount for a full package is common and encourages prepayment.
Schools and nonprofits usually have budgets set by program, not by hour. A flat fee for a workshop or series is easier for them to approve than an open hourly estimate.
Building a new unit, writing a custom study plan, or adapting material to a group takes hours that are not in the classroom. Factor that into the quote or list it as a separate line.
Calendars fill up and costs change. A 14 or 30-day expiration lets you hold a slot without committing indefinitely.
Many educators offer a short, free intake call to discuss goals and fit, and charge their regular rate for any actual teaching. If you offer a discounted trial lesson, state the price and what it includes in the quote.
Quote an initial assessment or a short block, such as four sessions, and then provide a recommendation for ongoing work. This limits risk for both sides until you know what the student needs.
Only if the scope changes. If the client asks for extra sessions, more students, or added materials, send a revised quote or change order. Without a change in scope, the accepted price should stand.
A written acceptance, by signature or email reply, is a good idea for programs and organizational work. It confirms the scope, price, schedule, and cancellation terms. For large contracts, consider having a lawyer review your standard terms.
Use the Education invoice template to bill the client, or convert this estimate once it's approved.
Education invoice template