Daycare providers give a written quote, often a fee sheet or enrollment packet, when a family asks about openings or tours the program. Parents compare weekly tuition, hours, what is included such as meals and diapers, and extra fees. A clear quote helps families decide and prevents billing disputes later.
When to use estimates: Use estimates to provide project quotes and get client approval before starting work. Once approved, convert your estimate to an invoice with one click to collect payment.
Create an invoice for payment collection
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Invoice_1001_Client_2026-10-14.pdf
Rates depend on age and days per week, so state exactly which schedule the quote covers.
List opening and closing times, holidays, and any weeks you close so parents know what they pay for.
Meals, snacks, diapers, wipes, formula, and activities vary. Spell out what parents provide and what you supply.
Registration, deposit, supply fees, and annual increases are common sources of surprise if not shown upfront.
Put amounts and grace periods in the quote so these charges are expected, not contested.
Parents often assume they will not pay for days missed. State whether tuition is charged as usual.
A start date locks the spot, and a notice period such as two weeks sets expectations for ending care.
| Service | Priced | Typical range |
|---|---|---|
| Full-time infant care (0-18 months) | per week | $200-400 |
| Full-time toddler/preschool care | per week | $150-325 |
| Part-time care (2-3 days) | per week | $90-220 |
| Drop-in daily care | per day | $40-90 |
| Before/after-school care | per week | $75-175 |
| Registration fee | flat fee | $25-150 |
| Annual supply or activity fee | per year | $50-200 |
| Late pickup fee | per 15 minutes | $10-25 |
Typical US ranges. Rates vary by region, experience, and job size.
Call or look up other licensed providers in your area with similar ages and hours. Price within the local range unless you offer something clearly different, like small group size or extended hours.
Infant care needs more staff per child, so rates should be higher than for preschoolers. Build your quote from your cost per child, including food, supplies, insurance, and your own time.
A one-page sheet showing full-time, part-time, and drop-in rates plus all fees lets parents compare easily and reduces back-and-forth questions.
Openings fill and costs change. Say the quoted rate is good for a set period, such as 30 days, or until the spot is filled.
Many providers ask for a deposit equal to one week or one month of tuition plus a registration fee. Say in the quote whether it is refundable or applied to the last month.
It depends on your program. If you provide meals, include them or list a separate meal fee. If you participate in a food program, check its rules. Be explicit either way.
Yes, if your contract allows it. Give written notice, usually 30 to 60 days, and mention the possibility of annual increases in your original quote.
Use the Daycare Provider invoice template to bill the client, or convert this estimate once it's approved.
Daycare Provider invoice template