ESL teachers send quotes when a company, school, or family wants to compare instructors before committing, or when the work is a defined program like a 12-week business English course or a TOEFL prep plan. Clients usually compare hourly rate, total cost for the program, teacher credentials, and how flexible the schedule and cancellation terms are.
When to use estimates: Use estimates to provide project quotes and get client approval before starting work. Once approved, convert your estimate to an invoice with one click to collect payment.
Create an invoice for payment collection
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Invoice_1001_Client_2026-10-14.pdf
A quote for 'weekly classes' is vague. State, for example, 12 weekly 60-minute sessions starting on a specific date.
Preparing for an IELTS band score is different work from improving conversation, and the quote should reflect the stated goal without promising a guaranteed result.
Online, in-person at the student's home, or at a company office changes travel time, mileage, and technology requirements.
Say whether textbooks, practice exams, and official test registration fees are included or billed to the student.
A group rate depends on the number of students. State what happens if enrollment drops below the minimum.
Spell out notice requirements, make-up lesson rules, and when unused lessons expire so there are no surprises.
State the deposit or upfront payment, due dates, and how long the quoted rate stays available.
| Service | Priced | Typical range |
|---|---|---|
| One-on-one general English lesson (online) | per hour | $25-60 |
| One-on-one in-person lesson | per hour | $35-80 |
| TOEFL or IELTS test prep | per hour | $45-100 |
| Business English or corporate class | per class hour | $50-120 |
| Small group class (3-8 students) | per student per class | $12-30 |
| Placement test or level assessment | flat fee | $25-75 |
| Lesson package (10 lessons) | per package | $250-550 |
| Essay or resume review for English learners | per document | $25-75 |
Typical US ranges. Rates vary by region, experience, and job size.
Clients like a total, such as $660 for 12 lessons, but showing the hourly equivalent makes the comparison with other teachers easy and justifies any package discount.
Companies often need invoices, flexible scheduling, reports, and sometimes curriculum customization. A higher rate, often $50 to $120 per class hour, reflects that added administration.
A short level assessment helps you scope the program accurately. Either charge a small flat fee or credit it toward the first package.
For example, a single-lesson rate, a 10-lesson package, and a 20-lesson package at a lower per-lesson rate. This lets the client choose and often raises the average order.
Some teachers offer a short free consultation of 15 to 20 minutes, while others charge a reduced rate for a full trial lesson. Whichever you choose, state it clearly in the quote and set a limit of one per student.
For a fixed number of lessons, the quote can be firm. If the student may want additional lessons or goals change, state that extra sessions are billed at the quoted hourly rate.
A written quote that the client accepts by email is often enough for individuals. For companies or longer programs, a short signed agreement covering schedule, rates, and cancellation terms is better.
Yes. Give notice, usually 30 days, and apply the new rate to new packages. Honor any prepaid lessons at the old rate.
Use the ESL Teacher invoice template to bill the client, or convert this estimate once it's approved.
ESL Teacher invoice template