Office cleaners send quotes after walking the space and before agreeing to a recurring contract or a one-time job like floor refinishing. Clients usually compare bids from two or three companies, looking at the monthly price, visit frequency, what is included, and whether the company is insured.
When to use estimates: Use estimates to provide project quotes and get client approval before starting work. Once approved, convert your estimate to an invoice with one click to collect payment.
Create an invoice for payment collection
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Invoice_1001_Client_2026-10-14.pdf
Spell out offices, restrooms, kitchens, hallways, and any areas excluded so the price matches the space you actually walked.
Three nights a week costs very different money than once a week, and clients should know your arrival and finish times.
Separate nightly tasks like emptying trash and vacuuming from weekly or monthly ones like dusting vents or detailing glass.
State who provides paper goods, soap, liners, and cleaning chemicals so there is no argument about restocking.
Listing carpet extraction, floor waxing, and window cleaning rates upfront prevents surprise charges later.
Clients give you building access after hours, so confirm liability coverage, any bonding, and how keys or alarm codes are handled.
Shows the length of commitment, notice needed to cancel, and when prices can be adjusted.
| Service | Priced | Typical range |
|---|---|---|
| Recurring office cleaning (general janitorial) | per sq ft per visit | $0.05-0.20 |
| Recurring office cleaning (hourly basis) | per labor hour | $25-50 |
| Initial deep clean for new account | per sq ft | $0.20-0.50 |
| Carpet extraction | per sq ft | $0.20-0.45 |
| Strip and wax hard floors | per sq ft | $1.00-3.00 |
| Interior window cleaning | per pane | $3-10 |
| Restroom supply restock | per month | $25-100 plus cost |
| Post-construction cleanup | per sq ft | $0.30-0.80 |
Typical US ranges. Rates vary by region, experience, and job size.
Floor types, number of restrooms, clutter, and foot traffic affect the time needed more than square footage alone. A quick visit prevents underbidding.
Estimate labor hours per visit, multiply by your loaded labor cost, add supplies, travel, equipment, and insurance, then add margin before turning it into a monthly price.
New accounts are often dirtier than the maintenance level you are pricing. Quote a separate initial deep clean rather than absorbing the extra hours into the monthly rate.
Giving options such as two or three visits a week lets the client choose by budget while each option stays profitable for you.
Most office cleaners provide walk-throughs and quotes free for recurring accounts. For large or complex jobs like post-construction cleanup, some charge a fee that is credited if the client hires them.
Thirty days is typical. Labor and supply costs change, and the client's space or needs may too, so put an expiry date on the quote.
Only if the quote or contract allows it or the scope turns out to differ from what you walked. If the space is dirtier or larger than described, document the difference and discuss an adjustment promptly.
Reduce the scope or frequency instead of cutting the rate on the same work, for example dropping a night per week or moving detail tasks to monthly. That keeps your margin intact.
Use the Office Cleaning invoice template to bill the client, or convert this estimate once it's approved.
Office Cleaning invoice template