Emergency water jobs often start before a full quote exists, so many companies send a written estimate after the first assessment and update it as the scope becomes clear. Reconstruction after mitigation is quoted separately. Customers and adjusters compare line items, equipment counts, and how clearly you explain what could change the total.
When to use estimates: Use estimates to provide project quotes and get client approval before starting work. Once approved, convert your estimate to an invoice with one click to collect payment.
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Invoice_1001_Client_2026-10-14.pdf
This sets the base for extraction, demolition, and antimicrobial pricing and shows where the water went.
A Category 3 sewage loss needs different materials, protection, and disposal than a clean supply line leak, and the price reflects that.
State the number of air movers and dehumidifiers and note that the actual days depend on daily readings.
List drywall, baseboard, carpet pad, insulation, and flooring so the customer knows what is coming out and why.
This prevents the assumption that mitigation includes rebuilding or mold work.
Older homes may contain asbestos or lead paint, and testing may be required before demolition. Note that wet cavities may reveal additional damage.
Include the signature line, deductible due date, direct-pay language, and your policy on unpaid balances.
| Service | Priced | Typical range |
|---|---|---|
| Emergency response / minimum service fee | flat fee | $150-500 |
| Water extraction (standing water) | per sq ft | $0.75-2.50 |
| Air mover | per unit per day | $25-35 |
| LGR dehumidifier | per unit per day | $70-120 |
| HEPA air scrubber | per unit per day | $90-130 |
| Demolition (drywall flood cut, baseboard, wet pad and carpet removal) | per sq ft | $1-3 |
| Antimicrobial application | per sq ft | $0.25-0.75 |
| Technician labor | per hour | $55-95 |
Typical US ranges. Rates vary by region, experience, and job size.
Show an estimated equipment duration, usually three to five days, and state that billing follows actual days on site as shown in the drying logs.
On insurance jobs, rates far outside a carrier's accepted price list lead to reductions and delays. Learn the pricing in your market before you quote.
Give the mitigation estimate immediately and a distinct reconstruction quote after the structure is dry. It's easier for customers and carriers to approve each one.
If you can't see inside walls or under flooring, say so, and list unit prices for extra demolition or extra equipment so changes can be approved quickly.
Many companies do for emergency mitigation, because delays let damage spread. Get a signed work authorization first, even if the estimate is only a preliminary scope, and follow up with the written estimate as soon as you can.
For mitigation, the price is typically good only for the emergency window since conditions change daily. For reconstruction, 30 days is common, and you can note that material prices may change.
Most companies do not charge for a mitigation assessment, as it is part of the emergency response. If the visit is for a large reconstruction quote with no mitigation, some charge a fee and credit it to the job.
State in the estimate that the scope may change after demolition or as readings come in. Get written approval, or the adjuster's approval, before adding significant work, and show the changes as supplement line items.
Use the Water Damage Restoration invoice template to bill the client, or convert this estimate once it's approved.
Water Damage Restoration invoice template