Life coaches usually send a proposal or quote after a discovery call, when the client wants to know what a program will cost and what it includes. Clients compare the total cost, number of sessions, length of the program, and how much support they get between sessions. Corporate or group clients often ask for a written quote for their budget approval.
When to use estimates: Use estimates to provide project quotes and get client approval before starting work. Once approved, convert your estimate to an invoice with one click to collect payment.
Create an invoice for payment collection
Upload logo
PDF will be generated with filename:
Invoice_1001_Client_2026-10-14.pdf
Clients should know whether they are getting eight 50-minute video calls or twelve 30-minute phone calls. This is the main thing they are buying.
Sets the time frame in which sessions must be used and prevents open-ended claims on your calendar.
Naming the client's goals, such as a career change or building a routine, keeps the engagement on track and gives you something to refer back to.
Specify whether messaging, worksheets, or session recaps are included and what response time to expect, so support does not grow beyond what is priced.
Putting these in the quote means the client agrees before paying, which reduces disputes later.
Shows the total price, any installment plan, and due dates so the client knows what to expect.
A short statement that coaching is not therapy, medical advice, or a guarantee of results sets honest expectations and protects both sides.
| Service | Priced | Typical range |
|---|---|---|
| Single one-on-one session (50-60 min) | per session | $75-250 |
| Discovery or intake call | per call | $0-75 |
| 3-month coaching package (6-12 sessions) | per package | $900-3,000 |
| 6-month coaching package | per package | $1,800-6,000 |
| Group coaching program | per participant | $200-1,000 |
| Half-day or full-day workshop | flat fee | $500-3,500 |
| Between-session email or messaging support | per month | $100-400 |
| Assessments or intake questionnaires | per assessment | $30-150 |
Typical US ranges. Rates vary by region, experience, and job size.
Present a shorter, standard, and extended option, such as three months, six months, and a six-month plan with added support. Clients tend to choose a middle option, and it frames the value of longer engagements.
Quoting a program fee focuses the conversation on the outcome instead of an hourly rate. Show the per-session equivalent only if the client asks.
A modest discount of 5 to 10 percent for paying upfront can improve cash flow while still giving installment plans as a choice.
A 7 to 14 day validity period encourages a decision and keeps you from holding calendar space indefinitely.
Yes. A quote states the price and scope for the client to review. A coaching agreement covers the terms of the relationship, such as confidentiality, cancellation, and refunds. Many coaches combine them or send the agreement once the quote is accepted.
Estimate preparation time, delivery time, materials, and any travel. Quote a flat fee for the event, or a per-participant price for a group program, and state the minimum number of participants.
For individual clients, no. For larger corporate engagements that need extensive customization or research, some coaches charge a design fee that is credited to the project if it goes ahead.
Not for the agreed scope. If the client asks for more sessions or added services, send a revised quote or an add-on price before doing the extra work.
Use the Life Coach invoice template to bill the client, or convert this estimate once it's approved.
Life Coach invoice template