Screen printers send a quote before ordering any blanks or burning screens, usually after the client shares artwork, quantity, garment preferences, and a deadline. Clients often compare several shops, so they look at price per piece, setup fees, minimums, and turnaround.
When to use estimates: Use estimates to provide project quotes and get client approval before starting work. Once approved, convert your estimate to an invoice with one click to collect payment.
Create an invoice for payment collection
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Invoice_1001_Client_2026-10-14.pdf
Per-piece pricing depends on tier breaks and extended sizes cost more, so the quote should state what quantity it assumes.
Substituting a different blank changes cost and feel, and out-of-stock items can force changes.
Each color and location adds screens and press time, and extra colors added later change the price.
State what file formats are accepted, what counts as print-ready art, and what cleanup or vector redraw will cost.
Water-based, discharge, puff, and metallic inks cost more and behave differently on certain fabrics.
Clarify when production starts, usually after deposit and proof approval, and what a deadline-driven rush adds.
Setting expectations on a 2 to 5 percent quantity variance and what counts as a reprint avoids later arguments.
| Service | Priced | Typical range |
|---|---|---|
| Standard 1-color front print on tee (24-48 pcs, print only) | per piece | $2-5 |
| Additional ink color or print location | per piece, per color or location | $0.50-2 |
| Screen setup | per screen | $15-35 |
| Art cleanup or vectorization | per hour | $40-85 |
| Blank garments (basic cotton tee, supplied by shop) | per piece | $3-8 |
| Extended size upcharge (2XL and up) | per piece | $1-4 |
| Specialty ink (puff, metallic, discharge) | per piece surcharge | $0.50-2 |
| Rush fee (under 5 business days) | percent of order | 15-50% |
Typical US ranges. Rates vary by region, experience, and job size.
Show pricing at breaks such as 24, 48, 72, and 144 pieces. Clients see what a larger order saves, and you can nudge them toward quantities that run efficiently on press.
List setup, art, and screen fees apart from the per-piece price. Clients compare shops more fairly and understand why a small run costs more per shirt.
Include or list optional charges for folding, bagging, hang tags, names and numbers, and shipping. Missing extras are a common reason for margin loss on small jobs.
Blank garment prices change and stock runs out. Mark quotes valid for 14 to 30 days and note that pricing is based on current wholesale costs.
Quotes are usually free. Basic mockups are often free too, but many shops charge for multiple revisions or full custom design work, or credit the fee toward the order.
Fourteen to thirty days is typical. Garment prices and availability shift, so state an expiration date and that the final price may change if quantity, colors, or art change.
Yes, if the client changes quantity, sizes, colors, garments, or art, or if actual delivered counts vary within your stated tolerance. Put those conditions in writing on the quote so changes are expected.
It is a good idea. Have the client approve the quote and the art proof in writing and pay the deposit before you order blanks or burn screens, since custom items usually cannot be resold.
Use the Screen Printing invoice template to bill the client, or convert this estimate once it's approved.
Screen Printing invoice template