Printers send a quote before ordering blanks or making screens, usually after a client asks for pricing on a quantity and design. Clients typically compare per-shirt price across several shops, so the quote needs to show the quantity, number of colors, garment, and fees clearly. A quote also locks in the scope before the artwork and sizes change.
When to use estimates: Use estimates to provide project quotes and get client approval before starting work. Once approved, convert your estimate to an invoice with one click to collect payment.
Create an invoice for payment collection
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Invoice_1001_Client_2026-10-14.pdf
Price breaks depend on total quantity, and 2XL and larger sizes cost more, so a changed count changes the price.
Clients often assume a cheap blank and then expect a premium brand. Naming the exact style avoids a price mismatch.
Each added color or location raises cost. Spell out front, back, sleeve, or neck print.
These one-time charges are the most common surprise. List them separately.
Standard production often runs 7-14 business days after proof approval. State when the clock starts and the cost of faster delivery.
Say whether you need vector files, and what the fee is for cleanup or recreating low-resolution logos.
Garment prices change, so give an expiry date, and state the quantity variance you allow, usually a few percent.
| Service | Priced | Typical range |
|---|---|---|
| Screen printing, 1-color front, 24-100 shirts (print only) | per shirt | $2.50-6 |
| Screen setup fee | per color, per design | $15-40 |
| DTG full-color print, standard size | per shirt | $8-20 |
| Heat transfer or vinyl name/number | per piece | $3-10 |
| Blank garment, standard cotton tee (with markup) | per shirt | $4-10 |
| Art cleanup or vectorizing | per hour | $40-90 |
| Oversize upcharge (2XL and up) | per shirt | $1-4 |
| Rush production fee | percent of order | 10-30% |
Typical US ranges. Rates vary by region, experience, and job size.
Show the per-shirt price at a few quantity levels, such as 24, 48, and 100. Clients often increase the order to reach a lower tier, which spreads your setup cost.
Include setup, press time, curing, folding, and packing. A low per-piece price on a short run can lose money once screen prep and cleanup are counted.
Itemizing garments lets you update only that line if the supplier raises prices before the order is placed.
Tie acceptance to a 50% deposit and proof approval. That commits the client before you buy garments that cannot be returned.
Seven to 30 days is common. Blank garment prices and stock availability change, so a shorter period of 14 days is safer for large orders.
Many shops include a simple mockup if the order is placed and charge for extensive design work or multiple revisions. Some credit the fee toward the order. State your policy on the quote.
You can give a ballpark based on colors, size, and quantity, but make it clear that the final price depends on the art. Complex designs, gradients, or many colors can change both method and cost.
Say on the quote that pricing is based on the listed quantity and that a change may move the order into a different price tier. Re-quote if the count changes by more than a small amount.
Use the Tshirt Printing invoice template to bill the client, or convert this estimate once it's approved.
Tshirt Printing invoice template