Warehouse providers send quotes when a prospective client is comparing 3PLs or public warehouses, or when an existing client adds a new product line, seasonal volume, or a one-time project. Clients compare per-pallet and per-order rates, minimums, setup fees, and what is or is not included in handling.
When to use estimates: Use estimates to provide project quotes and get client approval before starting work. Once approved, convert your estimate to an invoice with one click to collect payment.
Create an invoice for payment collection
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Invoice_1001_Client_2026-10-14.pdf
State the assumed pallets stored, orders per month, and SKU count. Rates are based on these figures and should change if volume differs.
Dimensions, weight, stackability, temperature or hazmat needs, and pallet type affect storage and handling cost.
List what the per-order or per-pallet rate covers, such as receiving, put-away, and standard packaging, and what is billed separately.
Monthly minimums, onboarding fees, and integration or system setup should be stated up front so they are not a surprise.
Say how pallets are counted and when charges start, so the first invoice matches expectations.
Order cutoff times, ship-by windows, and receiving appointments determine whether you can meet the client's expectations.
Contract length, termination notice, and when rates can change protect you from long-term cost increases.
| Service | Priced | Typical range |
|---|---|---|
| Pallet storage (standard 48x40) | per pallet per month | $12-30 |
| Pallet receiving / put-away | per pallet | $6-15 |
| Pallet shipping / load-out | per pallet | $6-15 |
| Pick and pack (e-commerce order) | per order (first item) | $2.50-5.00 |
| Additional item picked | per item | $0.25-1.00 |
| Labeling, kitting, or repackaging labor | per hour | $30-55 |
| Container unload (floor-loaded 40 ft) | per container | $350-800 |
| Returns processing | per unit | $2-6 |
Typical US ranges. Rates vary by region, experience, and job size.
Build a standard rate sheet for storage, receiving, shipping, pick and pack, and labor. Quoting from it keeps pricing consistent and makes comparison with other warehouses easy.
Work out rent, racking, labor, insurance, and utilities per pallet position, then add margin. Cheap storage rates with high handling fees, or the reverse, should still add up to a profit at the client's volume.
For irregular items, rework, or unknown receiving condition, quote an hourly rate or a not-to-exceed amount rather than a fixed price.
Rent and labor costs move. Say the quote is good for 30 days and that rates assume the stated volumes.
Itemized rates are standard because volume changes each month. A flat monthly fee only works for fixed space, such as a dedicated cage or a set number of pallet positions.
Ask for a range, quote tiered rates for different volume levels, and add a minimum. You can also offer a short trial period at an agreed rate before locking in a longer contract.
Usually not for standard storage and fulfillment. For complex projects that need site visits, process design, or system integration work, a paid scoping fee that is credited against the first invoice is reasonable.
State in the quote that rates are based on the stated volumes and may be adjusted if volume varies materially. A monthly minimum protects you if volume comes in lower.
Use the Warehouse Services invoice template to bill the client, or convert this estimate once it's approved.
Warehouse Services invoice template