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Open the PO generatorRetail buyers order vs dealer PO
A dealer PO documents a wholesale transaction between dealerships or auto businesses. A buyers order documents a retail transaction between a seller and an individual customer — it includes tax lines, title and registration fees, and trade-in credits that a wholesale PO usually omits. Use this template for the retail side; use the automotive dealer PO for B2B.
Trade-in, taxes, and out-the-door math
List the trade-in as a negative line item at the agreed allowance. Add sales tax, title transfer, and registration fees as separate line items so the subtotal shows agreed vehicle price, the total shows out-the-door cost, and both buyer and seller can see the math without a calculator.
Sample line items
| Description | Qty | Unit price |
|---|---|---|
| 2022 Honda Civic LX — VIN: 2HGFE2F58NH123456 | 1 | $22500.00 |
| Trade-in allowance: 2018 Hyundai Elantra | 1 | $-8500.00 |
| Title and registration fees | 1 | $285.00 |
Suggested terms: Vehicle sold with clean title. Buyer responsible for registration in their state. Delivery at dealership. Trade-in vehicle to be inspected before final allowance is confirmed.
Frequently asked questions
Is a buyers order legally binding?
Once signed by both parties, a buyers order is generally a binding sales contract. It documents the agreed price, vehicle description, and terms — consult an attorney in your state for high-value sales or unusual terms.
Do I need to note the title status?
Yes. Record whether the vehicle has a clean, salvage, or rebuilt title in the terms section. This disclosure is legally required in most US states for used vehicle sales and protects both parties.
What about as-is sales?
Add explicit "as-is, no warranty" language to the terms section when applicable. Private-party used car sales are typically as-is by default, but written confirmation protects the seller against later disputes.